CODE OF CONDUCT FOR STUDENTS

  • Behave in a dignified and courteous manner within the premises of the institution with due respect to teachers, seniors and fellow colleagues.
  • Speak politely with empathy and respect to patients and their attendants.
  • Students should refrain from using abusive language at all times. Swarming, bullying, intimidating, harassing of staff or students will attract immediate disciplinary action.
  • Ragging in any form is considered as a strict punishable offence.
  • Students should wear their ID cards and aprons at all times within the college and hospital premises.
  • Dress code: Should be,clean & neatly pressed must be worn
  • Boys: Neat haircut with clean shaven appearance
  • Girls: Neatly tied hair is must & free hair not allowed.
  • Students must participate in all academic & research activities, guest lectures and other educational programs organized by the institute and maintain discipline during all these activities.
  • Students should be on time for all sessions including theory, practical classes and OP or ClinicalsStudents  at least ten minutes before the session .
  • Students should attend the lectures punctually. Entering or leaving the class during the lecture is not allowed.
  • Students should be cooperative in keeping the college campus neat and tidy.
  • Mobile phones should not be used inside the lecture hall, laboratories, library
  • All properties belonging to the institute should be used with care and students should refrain from damaging the properties by scribbling on the desks &walls, breaking the furniture etc.,
  • Students should spend their leisure time either in library/ reading room or at the sports arena. Wandering in the college campus & unnecessary groupings in lecture hall after college hours should be avoided.
  • A minimum attendance percentage as per institution/ university guidelines in theory and practical classes is mandatory for uptaking of exams at the end of the year. Students with unauthorized absence will not be permitted to take up the university examinations.
  • Attending internal assessment exams is mandatory. Unauthorized absence will not be accepted.
  • Students are prohibited from adopting fraudulent activities in the form of copying, using cheat sheets, mobiles or any transmitting devices during the examination. Strict invigilation  and CCTV camera will be used for monitoring students. Students caught indulging in these activities will be dealt with as per university guidelines.
  • Leave can be availed by students only with prior sanction from concerned HOD, & Dean. In inevitable situations where prior permission is not possible, information should be conveyed to the respective department as early as possible and leave application should be submitted on returning.
  • Students should not undertake any independent educational/ recreational tours without permission and approval of college authorities.
  • Two wheelers and cars used by students should be parked in the allotted parking space and should not be used for travelling within the premises. Rash/ negligent driving is not allowed and may lead to confiscation of vehicle.
  • Students are encouraged to convey their grievances/ suggestions to the management through proper channel.However, in case of emergencies the Head of Departments  / Dean may be contacted.
  • Possession/ consumption of narcotics, tobacco & alcohol within the institutional premises will be viewed very seriously with immediate disciplinary action.
  • College is not responsible for behaviour of the students outside the institutional premises.
  • Hostel rules:
  • Hostellers must occupy the room allotted to them and must not change the room without permission of the warden. They have to keep their rooms clean and hygienic
  • All the inmates should leave the hostel at least 10 minutes before the commencement of the classes
  • No student is allowed to stay in the hostel during the college hours without prior permission of the warden
  • Hostellers falling sick should be reported to the warden who will take necessary steps for the treatment
  • Inmates should not involve themselves in any unlawful or undesirable activities (such as smoking, drinking, gambling, writing on walls and doors, etc….)
  • Hostellers will be held responsible for the damage to the rooms they occupy and items like fan, furniture, tube light, switches, toilet sink, etc. In case of damage or disfigurement of any hostel property they will have to pay the cost as fixed by the warden.
  • Students are advised not to bring any valuables to the hostel. The management will not be responsible for any loss due to their negligence

 

  • The rooms should be locked whenever the students are away and the room keys should not be given to anyone except the warden.
  • If the students go on long leave they should inform to warden
  • Boys are not allowed to enter the girl’s hostel and vice versa
  • Ragging is strictly prohibited inside the hostel. If found guilty they will be expelled from the hostel
  • Celebrations of any kind and partying in the hostel are not allowed
  • Students are permitted to go out of the hostel within the campus like library, canteen and internet centre  with prior permission from the warden
  • If the student wants to go out of the hostel on leave/outing they must produce permission letter from the parents via regular post/speed post/ at least one day in advance
  • The letter should be duly acknowledged by the dean and the ward.

Anti-ragging rules:

  • Administrative action in the event of ragging:
  • The anti-ragging committee of the institution shall take an appropriate decision, in regard to punishment or otherwise, depending on the facts of each incident of ragging and nature and gravity of the incident of ragging established on the recommendations of the anti-ragging squad.

 

 

CODE OF CONDUCT FOR THE FACULTIES:

As aim of the teaching profession is to educate and kindle the thirst for knowledge the faculties should be concerned and dedicated towards achieving the same

  • Faculties should be open to hear the students view point and also be concerned to take extra efforts for the needy group of students
  • Faculties should be tolerant to criticism
  • Faculties should create an educational ambience in the classroom and also should not show favouritism to any set of students and treat them alike irrespective of caste, creed, colour, gender, religion and socio-economic status
  • Faculties should set an example and be a role model to the students in making them an inquisitive and explorer of knowledge
  • Faculties in addition to making the students professionally competent also should inculcate in them patriotism, community service and social responsibility
  • Faculties should be conscious to maintain the dignity of the profession
  • Faculties should aware of making every student to understand basics of medical science and prepare the students to face the challenges thrown across during the practice and nurture the habit of exploring the new horizons of health care
  • Faculties should be enthusiastic in learning the recent advances, innovations and apply the same to become a teacher of updated knowledge
  • Faculties should find time to do research and create an opportunity for the students to follow it up
  • Faculties should involve themselves as a mentor for students in conducting seminars, CMEs, Workshops, Interactive sessions, sports and cultural activities
  • Faculties should behave and function in a manner described by the institution and make it a collective effort for the student’s educational, mental health and social well-being
  • Faculties should interact with parents of the students during Parent Teacher’s Meeting
  • Faculties should follow the professional ethics 
  • Faculties should adhere to the principles of scientific research and writing.
  • Faculties/Doctors should care the patients appropriately and honestly to the highest standard of medical care and be open enough to take peers, expert’s opinion in delivering the health care.
  • Professional faculties should give respect to the professional fellow in a commendable manner and treat non-professional and support staff in the same line

CODE OF CONDUCT FOR SUPPORT STAFF:

 

  • Should understand and work according to the policies of the institution and should sincerely and diligently carry out the duties delegated to them.
  • Unless on at most emergencies leave of absence should be intimated to the supervising authorities and the institution well in advance.
  • Should not work in any other capacity in other places during working hours and also should not be a part of a reason or part of any small business activity within the institution
  • Should not be a part of political, anti-secular activities and such other conduct which will hamper the institutional policies
  • Should treat the peers, supervisors, other officers, management and students with at most respect and should not engage in activities hurting the sentiments of the group or an individual
  • Should be punctual in their work to fulfil the need of their presence and smooth functioning of the day
  • Should handle the equipments carefully for the longevity and proper functioning of the same
  • Should not indulge in abuse of drugs, tobacco, paan chewing or alcohol.
  • Should not divulge any official matters of importance to anybody
  • Should not falsify any original document which they may have access
  • Should have honesty and integrity in executing the duties
  • Should not develop emotional relationship with students or their parents/guardians
  • Should respect the decision of the management and any conflict should be settled amicably
  • Mutual trust and goodwill created among all the group of employees will generate a harmonious environment in the campus and no individual should be a hindrance by way of their activities in action, word or thought.

CONTENTS

S. No

Description

Page No

1

Section 1: Executive Summary

3

2

Section 2: Preamble 

5

3

Section 3: NISP Overview

          3.1: MGR ISP 

          3.2: Goals and Objectives

          3.3: Key Performance Indicators

7

4

Section 4: Norms for student and faculty

          4.1: Ideation to prototyping 

          4.2: IP Filling

                  4.2.1: IPR Process guidelines and Facilitation

          4.3: IP Commercialization 

Annexure 1: Forms and Fees

Annexure 2: Industry Institute Collaboration Project format

11

5

Section 5: Dr APJ Abdul Kalam COE in Innovation and   Entrepreneurship

          5.1: Vision and Mission

          5.2: Biotechnology Research

          5.3: MGR DST NewGen IEDC 

                  5.3.1: Procedure for Application and Rules and Regulations of Grant

Annexure 3: MoU Format between Incubator and Incubatee

Annexure 4: MoU Format between Incubator and Mentor

Annexure 5: Format of Application for funds

Annexure 6: Utilization Certificate for Grant

Annexure 7: Employee Non-Disclosure Agreement

15

6

Section 6: Entrepreneurship, Innovation and IP as education 

 6.1: MBA in IEV (Innovation, Entrepreneurship and Venture   development

6.1: Entrepreneurship 

        6.1.1: Orientation to Entrepreneurship

                  6.1.2: Technical Entrepreneurship

                  6.1.3: Advanced Entrepreneurship

                  6.1.4: Bio business

          6.2: IPR

                  6.2.1: Research Methodology and IPR

                  6.2.2: IPR and Bioethics

19

7

Section 7: Executive Commitees

           7.1: IIC 

           7.2: NewGen IEDC

7.4: MGR ISP

24

8

Section 8: Student Clubs

          8.1: Innofy E Cell

28

Section 1: Executive Summary

 

This Policy Document has been created to share with faculty and students of Dr. MGR Educational and Research Institute, the processes followed for developing innovative and entrepreneurial projects. 

 

The project describes the procedures for getting funds from MGR DST NewGenIEDC pre-incubator, process for applying for intellectual property rights and the format for applying for an Industry collaboration for research and consultancy. 

The following Goals and Objectives have been set to develop the Innovation and Entrepreneurship Ecosystem at the Institute

 

Goals and Objectives

  1. Increase the number of students and faculty to participate in prototyping and hackathons.
    1. Increase the awareness events 
    2. Organize Faculty development programs and short time workshops for students
    3. Organize competitions and identify potential 
    4. Offer courses in Entrepreneurship
  2. Develop innovative prototypes that would be attractive for the market
    1. Mentor students to develop the prototypes
    2. Network the students with the companies
    3. Apply for IP rights for the prototypes
  3. Increase the number of campus companies in the incubator
    1. Create a good infrastructure to attract student and faculty companies
    2. Create a brand – show success stores 
    3. Availability of funding sources
    4. Have networks to promote virtual incubation
  4. Commercialize innovations to increase total revenue 
    1. Link up with companies in the same sector likely to be interested in collaborations
    2. IP Commercialisation
    3. Fine tune forms – NDA, financial evaluation etc.

Section 2: Preamble

 

Dr. MGR Engineering College was started in the year 1988 by Tmt. Kannammal Education Trust. The Founder Chancellor Shri. A.C. Shanmugam, former M.P. and M.L.A. started the Institute with a Vision to encourage the Entrepreneurial Spirit in the New Generation Students. Thai Mookambiagai Dental College was started by the Trust in 1991. In 2003, Dr. M.G.R. Educational and Research Institute obtained the Deemed University Status from the University Grants Commission and the Ministry of Human Resource Development, Government of India.In 2008, ACS medical College and Hospital became a constituent of the Institute. 

The Institute is accredited by NAAC as A Grade and some of the Depts are accredited by NBA. The Institute is one of the select Deemed to be Universities conferred with Special status by the University Grants Commission in March 2018 to start new courses and off-campus programs 

Today, the Institute offers Professional Degrees in Architecture, Arts, Computer Applications, Commerce, Dental Surgery, Education, Engineering & Technology, Law, Medicine and Allied Sciences, Science and Management Studies. Spread over 3 spacious campuses are around 15,000 students, studying in various undergraduate, post graduate and Ph.D. courses. The Institute supports two Community Outreach Medical Centers and numerous Research Centers. 

A large number of students from the local region and other states prefer Dr. MGR Educational and Research Institute for the environment which is student friendly as well as give many opportunities for building their career.  The students also build a network across disciplines during their study period.  Opportunities for industry internships, placements are available for all.  Numerous international collaborations help in identifying higher studies opportunities in other countries.  University supports students with innovative and entrepreneurial potential by funding their prototypes and incubating start-ups.

The Institute started the Dr. A.P.J. Abdul Kalam Center of Excellence in Innovation and Entrepreneurship (AKC) with the mandate to create an innovation and entrepreneurial ecosystem in the campus in March 2016.  AKC has been functioning to develop the entrepreneurship and innovation potential of the Institute.

In the national Atal Ranking of Institutes for Innovation Achievements (ARIIA), Dr. MGR Educational and Research Institute is in the Top 25 Institutes among the Deemed to be Universities.  This has been possible due to the prototypes developed by students, courses in Entrepreneurship and IP and campus companies from the University.

Section 3: NISP Overview

 

3.1: MGR ISP 

3.1.1: Innovation and Entrepreneurship at the Institute

The Institute has a focus on encouraging Innovation and Entrepreneurship among students and faculty.  Towards the same the Institute has a pre-incubator funded under the DST NewGen IEDC scheme. Entrepreneurship Education is offered as an elective and a full time MBA – IEV has been introduced by the Institute.  

There are 4 campus companies incubated in the Institute.  In order to develop the innovation ecosystem further the following long term and short term objectives have been put forward.

3.1.2: Long term Objective 

To be the sought-after Institute Incubator for innovators

3.1.3: Mid Term Objectives

  1. Register an Incubator for the Institute – become self-sustaining.
  2. Apply for funding with a cohort of 20 start-ups.
  3. Identify industry and international collaborations.
  4. Develop Alumni mentor network.

3.1.4: Short Term Objectives

  1. Training Faculty in Innovation and Entrepreneurship – 5 per year
  2. Engage with a large number of students through E Cell events an get participants for Hackathons – targeting atleast 200 students every year
  3. Identify students with potential innovative ideas funding pre-incubation support – 20 projects to be funded
  4. Support Faculty and student entrepreneurship – atleast 5 Campus start-ups per year
  5. Offer courses in Entrepreneurship – Credit courses and MBA – IEV to be offered
  6. Patent Cell to facilitate student IPR filing – 5 per year
  7. Network with Industry by identifying internship and skill development partners

Strategic Plan to develop Innovation and Entrepreneurship at the Institute

 

To develop an Incubator for the University

 

It is envisaged to start an Incubator which will provide office space, business services, coaching and mentoring, funding, and access to networks. 

It will be located at the Adayalampattu campus of the University – which is closer to the city.  A space of 5000 square feet adjacent to the pre-incubation DST NewGen IEDC will be provided for the Incubator.

Initial funding for the Incubator will be provided by the Institute.  

Sectors – While it will be agnostic to sectors, there is much experience in medical equipment from the pre-incubation prototypes.

Legal Structure – It is suggested that the Incubator be registered under Section 8 Company 

  1. A minimum of four Board Meetings where the business of the organisation is discussed must be organized.   This ensures that the activities of the organisation are aligned with its objectives. The minutes of the meetings are also to be maintained. 
  2. Transparency:The Section 8 company is required to adhere to the regulations under The Companies Act, 2013 and hence needs to submit statutory and other filings to the Ministry of Corporate Affairs (MCA) and other statutory authorities. 
  3. Holding of Equity: The incubator, as part of supporting start-ups, provides seed fund in the form of equity investment. 
  4. Minimum 2 persons should subscribe their name to the MoA and apply to the Regional Director for registration under Section 8 of The Companies Act, 2013 
  5. Pre-conditions for incorporation of Section 8 Company: There are three conditions for this: 
    1. The Company must be formed for charitable objects. 
    2. Income and profits should be applied towards these objects. 
    3. It should not pay any dividend to its members. 
  6. Member & Directors: It can be formed with just two persons. It should have at least two directors, who need not be members. The company can be formed with shares or can be formed, limited by guarantee. If the company is formed with shares, then each member gets votes in proportion to their shares. If the company is formed with a limited by guarantee, then each member gets one vote. 
  7. Operations: Such a company can operate in any state without additional formalities. 
  8. Annual accounts and annual return of the company to be filed annually with RoC. Maintenance of various secretarial records including inter-alia minutes books for the board meeting, general meeting and various other statutory registers is required to be maintained 
  9. Work Culture – Incubators, therefore, need to mimic a start-up’s culture to be able to empathise with them. Owing to the cultural differ- ences between an academic institution and a start-up, the incubator manager should take conscious steps to define, build and nurture a culture in the incubator. 
  10. Innovation is the key to an incubator’s setting up, existence and growth. While there is no set formula for creating an innovative enterprise, the four models, namely, marketplace of ideas, visionary leader, systematic innovation, collaborative innovation account for the majority of the most successful companies today 
  11. Revenue Model
    1. Rent Model: Rental charges to clients can be a source of funds though incubators need to achieve a significant size before this becomes a major income source. 
    2. Equity Model: Incubators can take minority stakes (2-6 %) in incubated businesses, often in return for free and low rent periods, enabling future income from dividend payments. An additional equity (e.g 1-2%) may be further added for additional periods spent in the incubators. 
    3. Royalty Model: According to this model, revenues earned by the client will legitimate a royalty payment for the incubator. Usually the royalty is at around 5% of the revenue and is limited in time (on an average, five years). 
    4. Deferred Debt Model: In this model the services provided to the client are valued, along with incubator‘s overheads, and then charged in the incubation fee.   The client has up to 10 years to pay back the debt to the incubator. Once the client has left the incubator and/or when the client has reached an agreed financial target, the total debt due to the incubator is fixed and the repayment can start. Repayment can be in a lump sum or partial payments. 

 

Sources of Funds for the Incubator can be the following 

  1. Program funding
  2. Professional fees for mentoring – 
  3. Management fees- typically, the management fees are between 2% & 3% p.a. of the total investment fund. 
  4. Exits: Incubators that hold equity in start-ups are poised to receive cash flow from successful ‘exits’ – liquidity events where start-ups raise additional funds and return the incubators’ investment. 
  5. CSR Funds: 
  6. Sponsorship
  7. Rent
  8. Host Institute

3.2: Goals and Objectives

  1. Increase the number of students and faculty to participate in prototyping and hackathons to know the value of innovation and critical thinking skillset.
    1. Organize Faculty development programs and short time workshops for students.
    2. Organize competitions and identify potential 
    3. Offer courses in Entrepreneurship
  • To develop an Innovative prototype by students/faculty by enabling the access of Incubator resources and facilities
    1. Mentor students to develop the prototypes.
    2. Network the students with the companies
    3. Apply for IP rights for the prototypes
  • To Increase the number of campus companies/early stage entrepreneurs to support internships, jobs, create entrepreneurial buzz and spirit within campus  
    1. Create a good infrastructure to attract student companies.
    2. Alumni start-up and their support in incubation.
    3. Create a brand – show success stores. 
    4. Availability of funding sources
    5. Have networks to promote virtual incubation
  • To Commercialize Student/Faculty innovations
    1. Link up with companies in the same sector likely to be interested in collaborations for scaleup.
    2. Collaborate and Co-create business relationship and knowledge exchange with the campus companies.
    3. Fine tune forms
      1. NDA (Non-Disclosure Agreement) 
      2. Patent forms (National/PCT)
      3. MoUs (Collaboration)
      4. Financial evaluation (Sustainability)
      5. Exit strategy.

3.3: Key Performance Indicators

  1. Number of students in Entrepreneurship Cell activities
  2. Number of students participating in national Innovation events
  3. Number of faculty as mentors for students projects
  4. Number of faculty who take up courses in Innovation and Entrepreneurship
  5. Number of campus companies
  6. Commercialization of projects and joint ventures with Industry

Section 4: Norms for student and faculty

 

4.1: Ideation to prototyping

4.2: IP Filling

 

Dr MGR PFCPatent Facilitating Cell

Dr MGR patent facilitating cell initiated to create awareness and extend assistance on protecting Intellectual Property Rights (IPR) including patent, copyright, trade mark. Trade secret, geographical indication etc. at institution level. These PFCs have also established Intellectual Property committee to work with MGR ISP. 

IP/Patent Facilitation

Institute PFC helps in filing and other IPR applications in India and in other countries. These patent and IP applications are drafted and filed through innovator and patent attorneys on the panel. The cost of filing these patents is borne by Institute. IP Committee conduct following awareness programmes.

  • Awareness on IP sessions
  • Linking Students and faculty with MoE KAPILA Initiative 
  • Prior Art Search and Proper Inventory Disclosure training
  • Patent drafting workshops
  • IP Commercialization Sessions

 

  4.2.1: IPR Process guidelines and Facilitation

 

IPR Process guidelines and Facilitation

IPR filling and process for the students and faculty will by guided by the PFC. The following process will be guided by the Dr MGR IP facilitating team.

 

  • Patent drafting 
  1. Orientation to 3 key elements in patenting (Novelty, utility and inventive step)
  2. PS – Provisional Specification (If your idea is in concept level)
  3. CS – Complete Specification (Should be filled within 12 months from the date of PS filled date)
  4. Claim drafting
    1. Dependant claims drafting
    2. Independent claims drafting
  5. Filling directly with Complete specification (Including Claims and Diagrams)
  • Prior Art Search 
  1. Pre search with open sources (Google patents, Patentscope and other global search databases)
  2. Post search Session with innovator through Patent Attorney
  3. Re – draft with more information if any needed
  • Patent filling
  1. National / PCT
  • Application publication

 

  1. Early publication request process if in hurry for the grant
  • Apply for examination

 

  1. FER – First Examination Report from IP Office
    1. Reply and modify based on the report 
  2. Patents Publication(Post examination publication)
  • Patent grant
  • IP Commercialization 

 

  1. Initiating commercialization from the date of filling through 
    1. Industry connect
      1. Incubator
      2. IIPC
      3. Placement Cell
    2. Second level funding to scale up 
      1. Nidhi Prayas
      2. Start-up NIDHI
      3. BIRAC Grant
  • Technology transfer
  1. IP Sharing 

4.3: IP Commercialization

 

For IP Commercialisation we adopt and involve all the stakeholders (Innovator, Incubator, Departments, IIPC, PFC, Placement Cell) of our institute.

IP Commercialisation is the process of getting your IP to market to create new revenue streams, whether on your own, through a partnership or via a combination of the two. By reviewing the inventors idea/product the PFC committee will suggest on TT or direct commercialization through funding opportunity. Inventors has 100% liberty to choose either. This can also include university researchers using it to communicate their research through application part of it.

 

Dr MGR IP facilitating team: 

 

S. No

Name 

Description 

E Mail / Mobile

1

Dr Rama Vaidyanathan

Point of Contact to industries for MoU from Institution 

(NISP Nominee)

ramavaidyanathan@drmgrdu.ac.in/ 9841002846

2

Dr. J. Arun Kumar

IP Awareness for Students and Faculty

arunkumar.j@drmgrdu.ac.in/ 6379554847

3

Dr. Anandhi 

IP Filling / C Intel

Anandhi.ece@drmgrdu.ac.in / 9962200875

4

Dr. Bala Krishnan

IIPC / Technology transfer In charge

iipc@drmgrdu.ac.in

9841199624

5

Dr. V. Natarajan

Commercialization Assist / Expert

natarajan.ari@drmgrdu.ac.in

9962535000

6

Dr. M. Vijai Anand

Commercialization Assist / Expert

Drvijayanand3@gmail.com /

9841002491

 

External Experts

 

S. No

Name 

Description 

E Mail / Mobile

1

Mr. Balaji 

IP Filling / NewGen IEDC Prototypes

balaji.ntu@gmail.com / 7338714790

Annexure 1: Forms and Fees

Annexure 2: Industry Institute Collaboration Project format

Section 5: Dr APJ Abdul Kalam COE in Innovation and   Entrepreneurship

Dr. APJ Abdul Kalam Center of Excellence in Innovation and Entrepreneurship

With an aspiration to contribute to Nation building, Dr. MGR Educational and Research Institute started the Dr. A.P.J. Abdul Kalam Center of Excellence in Innovation and Entrepreneurship with the mandate to create new knowledge, acquire new capabilities and assist the Institute in building an intelligent human resource pool. The Center was inaugurated on March 22nd, 2016 by Prof. M.S. Swaminathan, renowned Indian geneticist, International Administrator and Father of the Green Revolution Program in India. 

Dr. APJ Abdul Kalam Center of Excellence in Innovation and Entrepreneurship was awarded the DST – New Generation Innovation and Entrepreneurship Cell (NewGenIEDC) by the National Science & Technology Entrepreneurship Development Board (NSTEDB), Dept. of Science and Technology, Govt. of India in August 2017. 

NewGen IEDC has a mission to “promote knowledge based and technology-driven start-ups by harnessing young minds and their innovation potential in an academic environment.” 

NewGenIEDC is a 5 year grant from DST, GOI to convert student ideas into prototypes / Business plans. This includes a one-time establishment grant of Rs. 25 lakhs, operational costs and a prototype development grant of Rs. 2.5 lakhs per project. In the first year , 10 projects, second year 15 and in the next three years 20 projects every year can be funded under this scheme 

The Center is in the 3rd year and has funded 25 projects completely.  Twenty projects are being mentored presently.  Four campus companies are being incubated in the Center. 

Four companies In addition, the Center offers Co-working incubation space for Campus Companies.  The Incubator offers various training courses in Entrepreneurship for the students and incubatees.

In addition, the Institute also gets funds from MSME for incubation.  

5.1: Vision and Mission

VISION 

We strive to be the best inter-disciplinary Center for Research, Innovation and Entrepreneurial training. The Center is a role model for sustainable growth. 

MISSION

  • To conduct research in priority areas for the local region and the country
  • To foster and encourage collaboration between small business firms and academia 
  • To stimulate technological innovation in the University environment
  • To increase commercialization of innovations from the University 

 

CORE VALUES

 

  • We are passionate about research and innovation
  • We believe in inclusive and diverse teams
  • We believe in continuous education
  • We believe in interacting with our customers to validate our ideas
  • We are accountable for our actions to the future
  • We treat every individual as an equal partner

 

5.2: Biotechnology Research

The Center works on cutting edge research in Biodiversity Genomics, evolution of antibiotic resistance in bacteria and biotransformation.  Research funds have been received to study Mosquito Biodiversity, colchisine biotransformation and development of a sensor based diagnostic kit for SARS – Cov-2. Research facilities include Oxford Nanopore sequencing, flourescensespectrospcopy, real time PCR, ELISA reader and other microbial technique requirements.

There are 4 Senior Scientists and 3 Research Fellows in the Center.  The center offers workshops and training in Bioinformatics and in use of Biotechnology equipment.

5.3: MGR DST NewGen IEDC 

MGR DST NewGen IEDC

The Center was awarded the DST – New Generation Innovation and Entrepreneurship Cell (NewGenIEDC) by the National Science & Technology Entrepreneurship Development Board (NSTEDB), Dept. of Science and Technology, Govt. of India in August 2017. NewGen IEDC has a mission to “promote knowledge based and technology-driven start-ups by harnessing young minds and their innovation potential in an academic environment.” 

This is a 5 year grant from DST, GOI to convert student ideas into prototypes / Business plans. This includes a one-time establishment grant of Rs. 25 lakhs, operational costs and a prototype development grant of Rs. 2.5 lakhs per project. In the first year , 10 projects, second year 15 and in the the next three years 20 projects every year can be funded under this scheme. 

Application for NewGenIEDC grant

The Call for Ideas for Incubation will be announced in July every year. Students of Dr. MGR Educational and Research Institute solely or collaboration with students of other Institutes can apply for the grant. The selection will be based on the commercialization potential, novelty and application. Selected projects will be funded and mentored at the Abdul Kalam Center of Excellence. 

5.3.1: Procedure for Application and Rules and Regulations of Grant

  1. The Prototype Grant is given to a student team to convert their idea into a business plan. During the time of pre-incubations, the student team in collaboration with AKC has to do the following: 
    1. Testing if there is a market for the idea 
    2. Link into specific specialist networks and expertise c. Produce a prototype
    3. Form a business plan
    4. Present to external investors if required 
  2. Funds for the Project will be released as per the student Action plan and the completion oftasks. 
  3. The expenses for the student project must be approved by the Purchase Committee of AKC. The student team will be required to maintain their own accounts in the format prescribed by AKC. 
  4. The project must be completed within 1 year of acceptance of the grant and the prototype / Business Plan must be submitted to Dr. MGR ERI DST NewGen IEDC.
  5. The seed grant will be treated as a loan without interest to the student team. The prototype will be treated as property of the AKC. In case of Patent applications, the use of University resources will be analyzed as given in the AKC Policy Document. In general, it will be a property of the Institute with the students named as the innovators.
  6. The student innovators, if they wish to be entrepreneurs will be given the first opportunity to commercialize.
  7. In such a case, the University will hold a minimum of 4 % non-dilutable equity of the innovator’s share in the start-up.
  8. Termination of Grant : In the event that the progress of the project is not satisfactory or the students do not attend the review meetings Dr MGR ERI NewGen IEDC the project funding will be cancelled. 

 

Annexure 3: MoU between student incubatees and MGR DST NewGen IEDC

Annexure 4:MoU between Mentor and MGR DST NewGen IEDC

Annexure 5: Format for Application for funds

Annexure 6: Utilization Certificate

Annexure 7: Employee Non-Disclosure Agreement

Section 6: Entrepreneurship, Innovation and IP as education

 

6.1: MBA in IEV (Innovation, Entrepreneurship and Venture   development

 

The MBA (IEV) is offered by Dr. APJ Abdul Kalam Center of Excellence in Innovation and Entrepreneurship of the Institute. Started in 2016, the Center has faculty trained in Entrepreneurship Education by Wadhwani Foundation and are already teaching Entrepreneurship courses to the Engineering Students. The Center is managing the DST NewGenIEDC pre-incubator since 2017 and has funded and mentored 25 student prototypes and 4 start-ups. The faculty have rich experience in mentoring students in converting their ideas into a prototype and Business Plan.

 

Unique Points of MGR – AKC

 

  • Trained Entrepreneurship Educators
  • Access to a Student Start-up Lab – fabrication, IoT and Robotics
  • Access to Biotechnology Equipment
  • Patent Application Facilitation
  • Co-working Space for Start-ups
  • Access to Mentors from the local Industry network

 

6.2: Entrepreneurship education

The Entrepreneurship Curriculum is offered in collaboration with the Wadhwani Foundation through LearnWISE platform – Designed for facilitated learning (i.e. the course is facilitated by our MGR trained faculty member AKA Entrepreneurship educators). Each Facilitator organizes the students into ‘Batches’ to teach a particular Course. This helps organize the classroom activities by 

  • Showing videos to debrief each session objectives – Interaction.
  • Conducting activities – Team & Individual
  • Tracking assignments and – Team & Individual
  • Quizzes – Individual
  • Practice ventures – Team & Individual

Entrepreneurship Credit Courses offered:

 

6.2.1: Orientation to Entrepreneurship

  • Orientation program in Entrepreneurship(1 Credit Course – UG)
    • Explore e cells – Success stories – Characteristics of Successful Entrepreneurs – Communication – Design thinking – Sales skills – Managing risk – Are you ready to be an entrepreneur.

 6.2.2: Technical Entrepreneurship

  • Foundation course in Entrepreneurship(1 Credit Course – UG) (Elective)
    • Self-discovery – Opportunity discovery – Customer and solution – Business model – Validation – Money – Marketing and sales – Practice venture 

6.2.3: Advanced Entrepreneurship

  • Advanced course in entrepreneurship(1 Credit Course -UG) (Elective)
    • Recap and review on fundamentals – Refining Business Model – Exploring ways to revenue – Funding the growth – Building a team – Creating a branding and channel strategy – Leveraging technologies – Measuring your progress – Legal matters – Final project

6.2.4: Bio business(3 Credit Course – PG)

 

  • Overview of the biotechnology industry
  • Sectors in Biotechnology Industry – Trends and key issues faced by the Biotechnology Industry – Case study of Top Biotech Companies in India and abroad
  • Product development
  • Industrial R&D and product development – Product development and project management – Transition from R&D to business units.
  • Intellectual property
  • Business Models and R&D – Intellectual property in biotech – Product development for commercial partners – Transitioning an idea – Patent laws.
  • Bioethics and legal issues
  • Bioethics and current legal issues – Ethics of new technology – Bioethics and current legal issues – Marketing and public perceptions in product development.
  • Entrepreneurship

 

    • Entrepreneurial business – New venture creation – Technology transfer and business planning – Financing biotech businesses and project finance – How to make the case for a project budget – Case discussion on entrepreneurship issues.   

6.3: IPR

6.3.1: Research Methodology(2 Credit Course – PG)

  • Selection, Analysis, and statement of the Research Problem – Literature Review and Formulation of Objectives – using the following Critical thinking Skills Drawing a Concept map – Oral Communication – Debating – Questioning – Collaborating, Evaluation and Reasoning.
  • Research Design – Types of Study – Types of Data – Measures of Variability – Setting up – the Hypothesis – data collection techniques and tools – sampling – Describing data – Chartsand graphs – Data processing – Categorization – coding – summarization.
  • Data Analysis and Report Writing: Statistical measures- Regression and correlation -significance test – Report writing – Purpose – format – content – editing and evaluation. Using Citation tools – Report for specific purposes – Theses, Journals, Grant application – Oral presentation to an audience – use of project management digital tools and plagiarismchecking.
  • Introduction to Intellectual property – Types of intellectual property rights – Patent – Copyright – Trade Mark – Industrial Design – Geographical Indication – Trade Secrets – Traditional Knowledge – Elements of Patentability – Novelty, Non-Obviousness (Inventive Steps) Industrial Application – Non patentable inventions – Process of patenting – Nationaland International – Form and Fees for IP India
  • Prior Art Search – Patent drafting – Drafting patent Claims – Types of claims – Registration Procedure – Rights and Duties of Patentee-  Patent infringement – Licensing – Franchising – Joint ventures; Non-Disclosure Agreements (NDAs) – Material TransferAgreements (MTAs)

6.3.2: Legal aspects of Biotechnology (4 Credit Course – UG)

  • Introduction to intellectual property
  • Types of IP – Patents, Trademarks, Copyright & Related Rights – Industrial Design Protection of GMOs – IP as a factor relevance to Biotechnology and few Case Studies
  • Amendments and agreement
  • History of GATT & TRIPS Agreement – Madrid Agreement – Hague, Agreement – WIPO Treaties; Budapest Treaty – PCT – Indian Patent Act 1970 & recent amendments.
  • Forms
  • National and PCT filing procedure – Time frame and cost -Status of the patent applications filed; Budapest while patenting – disclosure / non –disclosure; Financial assistance for patenting- introduction to existing schemes, patent licensing and agreement – patent infringement – meaning, scope, litigation – Case studies.
  • Biosafety
  • Introduction – Historical Background – Introduction to Biological Safety Cabinets; Primary Containment for Biohazards – Biosafety Levels; Biosafety Levels of Specific Microorganisms – Recommended Biosafety Levels for Infectious Agents and Infected Animals.
  • Bioethics

 

    • Human genome project and its ethical issues – Gene testing – prenatal diagnosis, genetic manipulations – germlinetherapy – genetic studies on ethnic races.

The Curriculum helps students 

  • Understand and Discover Entrepreneurship 
  • Build a strong Foundation for students to Start, Build, and Grow a viable and sustainable venture
  • Develop an entrepreneurial outlook and mindset, critical skills and knowledge
  • Mitigate three types of risks: Customer, Business Model, Product/ Technical expertise 
  • Practice venture 

The students learn the critical thinking skills: 

  • Design thinking 
  • Lean Methodology
  • Forming and leading teams
  • Pitching and Presentation
  • Use of new communication and collaborative tools and social channels 

Students acquire the knowledge to 

  • Develop a business model from a problem/idea for products and services
  • Develop customers, channels and traction
  • Build a Marketing and Communication Strategy
  • Build Revenue Streams, Pricing and Cash flow
  • Raise Capital 
  • Practice venture

Section 7: Executive Commitees

7.1: IIC – Institution Innovation Council

Sl. No.

Role

Name

Designation

Department

1

President

Dr. Rama Vaidyanathan

Director R&D

Dr. APJ Abdul Kalam CoE in Innovation and Entrepreneurship

2

Vice President

Dr. S Manivannan

Dean, Phase II

Dr. MGR Educational and Research Institute

3

Convener

Bhuvaneshwari Nagarajan

Faculty Co-oridinator

Dr. APJ Abdul Kalam CoE in Innovation and Entrepreneurship

4

Innovation Activity Coordinator

Dr. Arunachalam

HoD

Computer Science, Phase II

5

Internship Activity Coordinator

Dr. Balakrishnan

IIPC Coordinator

MGR Institute Industry Partnership

6

Start-up Coordinator

H Mohamed Rizwan

Manager

Dr. APJ Abdul Kalam CoE in Innovation and Entrepreneurship

7

ARIIA Coordinator

Dr. J Arun Kumar

Associate Professor

Department of Biotechnology

8

IPR Coordinator

B Anandhi 

Assistant Professor

Department of Electronics and Communication Engineering

10

Member

Dr. Keerthi Narayanan.V

Assistant Professor

Faculty of Dental Surgery

11

Member

U.Indumathi

Assistant professor

CSE

12

Member

Dr. R. Kavitha

Assistant Professor

Computer Science

13

Member

Vigneshwari J

Assistant Professor

FACULTY OF EDUCATION

14

Member

Nandhini kutty

Teaching assistant

Fashion design

15

Member

Muruganandham

Assistant Professor

Mathematics

16

Member

Ramya.N

Assistant professor

Human Resource Management

17

Member

Dr.A.Arivumangai

Assistant Professor

Civil

18

Member

Dr.L.Ramapriya

Assistant Professor

Chemistry

19

Member

Kasthurirangan B

Lecturer

HMCT

20

Member

S.T.Rama

Assistant Professor

EEE

21

Member

Dr. Kowsalya

Director 

Center for International Collaborations

           7.2: NewGen IEDC

Advisory Board – MGR DST NewGen IEDC

Role

Name and Position

Chairman of the Advisory Board

Dr. S Geethalakshmi

Vice Chancellor

Dr. M.G.R. Educational and Research Institute

Representative of NSTEDB, Govt. of India  

Dr. Naveen Vasishta

Director/Scientist ‘ E’

NEB Division, Department of Science and Technology

New Delhi 110016

Representative of EDII, Ahmedabad

Dr. S. B. Sareen

Faculty & Head

Centre for SMEs & Business Development Services

Entrepreneurship Development Institute of India

P.O.Bhat – 382 428, Dist. Gandhinagar, Gujarat (India)

Member Secretary & Overall Coordinator MGR DST NewGen IEDC

Dr. Rama Vaidyanathan

Director (R & D)

Dr. M.G.R. Educational and Research Institute

Senior faculty members from Dr. MGR Educational and Research Institute

Dr. N.S. Shubhashree

Dean Engg. And Science, Dr. M.G.R. Educational and Research Institute

Convener, MGR Institute Innovation Council

Dr. Venil N Sumantran

Scientific Advisor, Dr. APJ Abdul Kalam Center of Excellence in Innovation and Excellence, Dr. MGR Educational and Research Institute

Representative of a nearby Incubator  

Dr. P. Chandrakumar

Head, Vel Tech TBI, Vel Tech Rangarajan Dr.Sagunthala R&D Institute of Science and Technology, Morai, Tamil Nadu

Alumni of the Institute

Dr. P. SathiyaMoorthi

Managing Partner, Moon Foods

Thiruchengode, Chennai

Mr. DhawalMoghe

Deputy General Manager- Supply Planning at Godrej Consumare Products Ltd., Mumbai

Representative of Lead Bank/ Angel Investor/ Venture Capital

Mr.Balaram Nair

Vice President, The Chennai Angels

balram@thechennaiangels.com, 9884813292

Representative  of Industry Association

GpCapt Dr R Venkataraman (Retd)

General Manager

Madras Management Association

           7.4: MGR ISP

An Apex Committee for the Institute Innovation and Start-up Policy was constituted with the following members in July 2020: 

 

Er. A.C.S. Arun Kumar, President, Dr. MGR Educational and Research Institute

  1. Ravichandran, Ph.D. Pro Vice Chancellor

Dr. S. Geethalakshmi Vice Chancellor

Rama Vaidyanathan, Ph.D., Director (R & D) and NISP Nominee to AICTE

 

The apex committee constituted the members of the MGR ERI Institute Start-up Policy Expert Committee on 4th Aug 2020; Atleast 60 % of the members must be present in a meeting for taking decisions.

S.No.

 

Name

Position

1

Convener

Institute – NISP – Nominee

Rama Vaidyanathan, Ph.D.

Director ( R & D) 

Dr. APJ Abdul Kalam Center of Excellence in Innovation and Entrepreneurship, Dr. MGR Educational and Research Institute

2

Academic Members

J. Arun Kumar, Ph.D.

Faculty Coordinator – MGR DST newGenIEDC

3

Academic Members

S. Manivannan, Ph.D.

Dean – Humanities and Sciences; Vice President, MGR Institute Innovation Council

4

Academic Members

N. S. Shubhashree, Ph.D.

Dean – Engg. & Sciences

5

Academic Members

V. Natarajan, Ph.D.

Director, Coir Research Project

6

Academic Members

V. Rajalaxmi, Ph.D.

Vice Principal, Faculty of Physiotherapy

7

Academic Members

Asst. Prof. B. Anandi

Patent Cell Coordinator

8

Academic Members

C. Balakrishnan, Ph.D.

Head- Campus Placement/ Industry Institute Planning Cell

9

Academic Members

S. Geetha, Ph.D.

Head – Dept. of Computer Science Engineering, Coordinator – MGR MSME Incubator

10

Academic Members

Dr. Keerthi narayanan

Coordinator – Thai Mookambigai Dental College

11

Academic Members

R. Kowsalya

Coordinator – International Programs

12

Innovator/Alumni/ Start-up Founders

Mohammad Rizwan

Alumni and Faculty Coordinator – MGR DST NewGen IEDC

13

Innovator/Alumni/ Start-up Founders

Madheswaran L

CEO, Fenice Technical Solutions LLP

14

Innovator/Alumni/ Start-up Founders

Sabariswaran S

CEO, BrainBuds Healthcare Pvt. Ltd.

15

Innovator/Alumni/ Start-up Founders

R. Logeswaran

CEO, IGNIT Technical Solutions

16

Innovator/Alumni/ Start-up Founders

Pankaj Jangid

CEO, PPM Design Studio LLP

17

Student

Mr. R. Yogesh

Student Intern – Dr. APJ Abdul Kalam Center of Excellence in Innovation and Entrepreneurship

18

External Expert

Mr. Shashank Rajurkar

Consultant, Entrepreneur

19

Industry Association

Gp Captain (Retd) Venkataraman

GM, Madras Management Association

20

Industry Association

Mr. M. Balachandran

President, Ambattur Industrial Estate Manufacturers Associational (AIEMA)

21

Industry Association

Mr. Craig Jude Morreyra

Manager, Wadhwani Foundation

22

Industry Association

Dr. S. Marceline

President, Confederation of Women Entrepreneurs

23

Industry Association

Dr. Suresh Kumar

President, Indian STEP and Incubator Association

Section 8: Student Clubs

 8.1: Innofy E Cell (Student lead)

We Foster the entrepreneurial spirit among the students and faculty mindset that can be developed by any professionals who aspires to become an employer. The increasing demand and recognition for Innovation and Entrepreneurship for ensuring the welfare of the society and economic growth have motivated this great leap forward to promote the Entrepreneurship Development Cell. With proper education, Entrepreneurship can be inculcated into the minds of young professionals. Thus Dr MGR E Cell (Arizone and Innofy E Cell) aims to foster Techno-entrepreneurship more systematically and comprehensively with a focus on incubating in all ventures through technology interventions. 

The idea behind is to promote and develop high-end entrepreneurship and assist budding entrepreneurs to incubate their technology venture. We have 250 + e cell students across discipline. The following are the major objectives of our EDP Cell.

Annexure 1:

 

IDF and Forms and fees for IPR:

INVENTION DISCLOSURE FORM 

Title:

 

 

Department:

 

 

Organization:

Dr. M.G.R Educational and Research Institute

PATENTABILITY REQUISITES

 

S. No      S. NO

Criteria

Description

Novelty

 

Non – Obviousness

 

Industrial Utility

 

Note: 

  1. For a patent to get granted, it should satisfy all the above three criteria.
  2. This can be tested by rigorous patent search- “The Combination of all novel key aspects of your invention should not be present in any one patent or non patent document/Public domain”. So, 100% accurate search couldn’t be attainable. 
  3. 100% confidentiality of the invention is maintained by the patent analyst  
  4. Make Sure that your invention not be a non patentable invention from Section 3 and 4

Title:

 

 

Abstract:

 

 

Keywords:

 

 

Advantages:

 

Details of the Forms required to be filed under The Patents Rules 2003

 

Number of Entry

On what payable

Number of the  relevant Form

For e-filing

For physical filing

 

Natural person(s) or Startup(s) or Small entit(y)/(ies)

Other(s), alone or with natural person(s) or Startup(s) or Small entit(y)/(ies)

Natural person(s) or Startup(s) or Small entit(y)/(ies)

Other(s), alone or with natural person(s) or Startup(s) or Small entit(y)/(ies)

 

1

2

3

4

5

6

7

       

Rupees

Rupees

Rupees

Rupees

 

1.

On application for a patent under sections 7, 54 or 135 and rule 20(1) accompanied by provisional or complete specification—

1

1600

Multiple of 1600 in case of every multiple

priority.

8000

Multiple of 8000 in case of every multiple priority.

1750

Multiple of 1750 in case of every multiple

priority.

8800

Multiple of 8800 in case of every multiple priority.

   

(i) for each sheet of specification in addition to 30, excluding sequence listing of

nucleotides and/ or amino acid sequences under sub-rule (3) of rule (9);

 

(i) 160

(i) 800

(i) 180

(i) 880

   
  1. for each claim in addition to10;
  2. for each page of sequence listing of nucleotides and/ or amino acid sequences under sub-rule (3) of rule(9).
 

(ii) 320 (iii) 160 subject to a

maximum of 24000

  1. 1600
  2. 800 subject to a maximum of 120000

(ii) 350

Not allowed

(ii) 1750 Not allowed

 

2.

On filing complete specification after provisional up to 30 pages having up to 10 claims –

2

No fee

No fee

No fee

No fee

   

(i) for each sheet of specification in addition to 30, excluding sequence listing of nucleotides and/ or amino acid sequences

under sub-rule (3) of rule (9);

 

(i) 160

(i) 800

(i) 180

(i) 880

   
  1. for each claim in addition to10.
  2. for each page of sequence listing of nucleotides and/ or amino acid sequences under sub-rule (3) of rule(9).
 

(ii) 320 (iii) 160 subject to a

maximum of 24000

  1. 1600
  2. 800 subject to a maximum of 120000

(ii) 350

Not allowed

(ii) 1800 Not allowed

 

3.

On filing a statement and undertaking under section 8.

3

No fee

No fee

No fee

No fee

 

4.

i) On request for extension of time under sections 53(2) and 142(4), rules 13(6), 80(1A) and 130 (per month).

4

480

2400

530

2600

 

ii) On request for extension of time under sub-rule (5) of rule 24B (per month).

4

1000

4000

1100

4400

   

iii) On request for extension of time under sub-rule (11) of rule 24C (per month).

4

2000

10000

2200

11000

 

5.

On filing a declaration as to inventorship under sub-rule (6) of rule 13.

5

No fee

No fee

No fee

No fee

 

6.

On application for postdating.

-

800

4000

880

4400

 

7.

On application for deletion of reference under section 19(2).

-

800

4000

880

4400

 

8.

  1. On claim under section20(1);
  2. On request for direction under section 20(4) or20(5).

6

6

800

800

4000

4000

880

880

4400

4400

 

9.

  1. On notice of opposition to grant of patent under section25(2);
  2. On filing representation opposing grant of patent under section25(1).

7

7A

2400

No fee

12000

Nofee

2600

No fee

13200

Nofee

 

10.

On giving notice that hearing before Controller shall be attended under rule 62(2).

-

1500

7500

1700

8300

 

11.

On application under sections 28(2), 28(3) or 28(7).

8

800

4000

880

4400

 

12.

Request for publication under section 11A(2) and rule 24A.

9

2500

12500

2750

13750

 

13.

Application for withdrawing the application under section 11B(4), and rules 7(4A) and 26.

29

No fee

No fee

No fee

No fee

 

14.

On request for examination of application for patent—

  1. under section 11B and rule 24(1);
  2. under rule20(4)(ii).

18

4000

5600

20000

28000

4400

6150

22000

30800

 

14A.

On request for expedited examination of application for patent under rule 24C.

18A

8000

60000

Not allowed

Not allowed

 

14B.

Conversion of the request for examination filed under rule 24B to request for expedited examination under rule 24C.

18 A

4000

40000

Not allowed

Not allowed

 

15.

On application under section 44 for amendment of patent.

10

2400

12000

2650

13200

 

16.

On application for directions under section 51(1) or 51(2).

11

2400

12000

2650

13200

 

17.

On request for grant of a patent under sections 26(1) and 52(2).

12

2400

12000

2650

13200

 

18.

On request for converting a patent of addition to an independent patent under section 55 (1).

-

2400

12000

2650

13200

 

19.

For renewal of a patent under section 53—

         
 

(i)

before the expiration of the 2nd year from the date of patent in respect of 3rd year;

-

800

4000

880

4400

 

(ii)

before the expiration of the 3rd year in respect of the 4th year;

-

800

4000

880

4400

 

(iii)

before the expiration of the 4th year in respect of the 5th year;

-

800

4000

880

4400

 

(iv)

before the expiration of the 5th year in respect of the 6th year;

-

800

4000

880

4400

 

(v)

before the expiration of the 6th year in respect of the 7th year;

-

2400

12000

2650

13200

 

(vi)

before the expiration of the 7th year in respect of the 8th year;

-

2400

12000

2650

13200

 

(vii)

before the expiration of the 8th year in respect of the 9th year;

-

2400

12000

2650

13200

 

(viii)

before the expiration of the 9th year in respect of the 10th year;

-

2400

12000

2650

13200

 

(ix)

before the expiration of the 10th year in respect of the 11th year;

-

4800

24000

5300

26400

 

(x)

before the expiration of the 11th year in respect of the 12th year;

-

4800

24000

5300

26400

 

(xi)

before the expiration of the 12th year in respect of the 13th year;

-

4800

24000

5300

26400

 

(xii)

before the expiration of the 13th year in respect of the 14th year;

-

4800

24000

5300

26400

 

(xiii)

before the expiration of the 14th year in respect of the 15th year;

-

4800

24000

5300

26400

 

(xiv)

before the expiration of the 15th year in respect of the 16th year;

-

8000

40000

8800

44000

 

(xv)

before the expiration of the 16th year in respect of the 17th year;

-

8000

40000

8800

44000

 

(xvi)

before the expiration of the 17th year in respect of the 18th year;

-

8000

40000

8800

44000

 

(xvii)

before the expiration of the 18th year in respect of the 19th year;

-

8000

40000

8800

44000

 

(xviii)

before the expiration of the 19th year in respect of the 20th year.

 

8000

40000

8800

44000

 

20.

On application for amendment of application for patent or complete specification or other related documents under section 57—

13

       
 

(i)

before grant of patent;

 

800

4000

880

4400

 

(ii)

after grant of patent;

 

1600

8000

1750

8800

 

(iii)

where amendment is for changing name or address or nationality or address for service.

 

320

1600

350

1750

 

21.

On notice of opposition to an application under sections 57(4), 61(1) and 87(2) or to surrender a patent under section 63(3) or to a request under section 78(5).

14

2400

12000

2650

13200

 

22.

On application for restoration of a patent under section 60.

15

2400

12000

2650

13200

 

23.

Additional fee for restoration under section 61(3) and rule 86(1).

4800

24000

5300

26400

 

24.

On notice of offer to surrender a patent under section 63.

1000

5000

1100

5500

 

25.

On application for the entry in the register of patents of the name of a person entitled to a patent or as a share or as a mortgage or as licensee or as otherwise or for the entry in the register of patents of

notification of a document under sections 69(1) or 69(2) and rules 90(1) or 90(2).

16

1600

(In respect of each patent)

8,000

(In respect of each patent)

1750

(In respect of each patent)

8,800

(In respect of each patent)

 

26.

On application for alteration of an entry in the register of patents or register of patent agents under rules 94(1) or rule 118(1).

320

1600

350

1750

 

27.

On request for entry of an additional address for service in the Register of Patents under rule 94(3).

800

4000

880

4400

 

28.

On application for compulsory license under sections 84(1), 91(1), 92(1) and 92A.

17

2400

12000

2650

13200

 

29.

On application for revocation of a patent under section 85(1).

19

2400

12000

2650

13200

 

30.

On application for revision of terms and conditions of licenceunder section 88(4).

20

2400

12000

2650

13200

 

31.

On request for termination of compulsory licenceunder section 94.

21

2400

12000

2650

13200

 

32.

On application for registration as a patent agent under rule 109(1) or rule 112.

22

3200

Not applicable

3500

Not applicable

 

33.

On request for appearing in the qualifying examination under rule 109(3).

1600

Not applicable

1750

Not applicable

 

34.

For continuance of the name of a person in the register of patent agents—

  1. for the 1st year to be paid alongwith registration;
  2. for every year excluding the 1st year to be paid on the 1st April in each year.

800

800

Not applicable Not applicable

880

880

Not applicable Not applicable

 

35.

On application for duplicate certificate of patent agent under rule 111A.

1600

Not applicable

1750

Not applicable

 

36.

On application for restoration of the name of a person in the register of patent agents under rule 117(1).

23

1600 (Plus continuation fee under entry number 34)

Not applicable

1750 (Plus continuation fee under entry number 34)

Not applicable

 

37.

On a request for correction of clerical error under section 78(2).

800

4000

880

4400

 

38.

On application for review or setting aside the decision or order of the controller under section 77(1)(f) or 77(1)(g).

24

1600

8000

1750

8800

 

39.

On application for permission for applying patent outside India under section 39 and rule 71(1).

25

1600

8000

1750

8800

 

40.

On application for duplicate

patent under section 154 and rule 132.

1600

8000

1750

8800

 

41.

(i) On request for certified copies under section 72 or for certificate under section 147 and rule 133(1).

1000

(up to 30 pages and, thereafter, 30 for each extra page)

5000

(up to 30 pages and, thereafter, 150 for each extra page)

1100

(up to 30 pages and, thereafter, 30 for each extra page)

5500

(up to 30 pages and, thereafter, 150 for each extra page)

   

(ii) On request for certified copies under section 72 or for certificate under section 147 and rule 133(2).

2400

(up to 30 pages and thereafter, 30 for each extra page)

12000

(up to 30 pages and thereafter, 30 for each extra page)

3300

(up to 30 pages and thereafter, 30 for each extra page)

13200

(up to 30 pages and thereafter, 30 for each extra page)

 

42.

For certifying office copies, printed each.

800

4000

880

4400

 

43.

On request for inspection of register under section 72, inspection under rule 27 or rule 74A.

320

1600

350

1750

 

44.

On request for information under section 153 and rule 134.

480

2400

530

2650

 

45.

On form of authorisation of a patent agent.

26

No fee

No fee

No fee

No fee

 

46.

On petition not otherwise provided for.

1600

8000

1750

8800

 

47.

For supplying of photocopies of the documents, per page.

10

10

10

10

 

48.

Transmittal fee for International application.

3200

16000

3500

17600

 

48A.

Transmittal fee for International application (for ePCT filing).

No fee

No fee

Not applicable

Not applicable

 

49.

For preparation of certified copy of priority document and for transmission of the same to the International Bureau of World Intellectual Property Organization.

1000

(up to 30 pages and, thereafter, 30 for each extra page)

5000

(up to 30 pages and, thereafter, 150 for each extra page)

1100

(up to 30 pages and, thereafter, 30 for each extra page)

5500

(up to 30 pages and, thereafter, 150 for each extra page)

 

49A.

For preparation of certified copy of priority document and e-transmission through WIPO DAS.

No fee

No fee

Not applicable

Not applicable

 

50.

On statement regarding working of a patented invention on a commercial scale in India under section 146(2) and rule 131(1).

27

No fee

No fee

No fee

No fee

 

51.

To be submitted for claiming the status of a small entity or startup

28

No fee

No fee

No fee

No fee

 

52.

Request for adjournment of hearing under rule 129A (for each adjournment).

-

1000

5000

1100

5500

53.

Miscellaneous form under rule 8(2), to be used when no other form is prescribed.

30

As applicable

LIST OF IPR FORMS

(The Patents Rules 2003)

 

Form No.

Section and rule

Title

1

2

3

1.

Sections 7, 54 and 135 and rule 20(i).

Application for grant of a patent.

2.

Section 10; rule 13.

Provisional/ Complete Specification.

3.

Section 8 and rule 12.

Statement and undertaking.

4.

Sections 53(2) and 142(4), rules 13(6), 24B(4) (ii), 80(1A) and 130.

Request for extension for time.

5.

Section 10(6) and rule 13(6).

Declaration as to inventorship.

6.

Sections 20(1), 20(4), 20(5) and rules 34(1),

35(1) or 36(1).

Claim or request regarding any change in applicant for patent.

7.

Section 25(3) and rule 55A.

Notice of opposition on grant of a patent.

7 A.

Section 25(1) and rule 55(1)

For filing a representation opposing grant of a patent under sub-section

(1) of section 25.]

8.

Sections 28(2), 28(3) or 28(7) and rules 66, 67, 68.

Request or claimregarding mention of inventor as such in a patent.

9.

Section 11A(2) and rule 24A.

Request for publication.

10.

Section 44 and rule 75.

Application for amendment of patent.

11.

Sections 51(1),51(2) and rules 76,77.

Application for direction of the Controller.

12.

Sections 26(1) & 52(2) and rules 63A and 79.

Request for grant of patent.

13.

Section 57 and rule 81(1).

Application for amendment of the application for patent/ complete specification.

14.

Sections 57(4), 61(1),  63(3),  78(5)  and87(2)

and rule 81(3)(b), 85(1), 87(2),98(1),101(3)

or 124

Notice of opposition to amendment/ restoration/ surrender of patent/ grant of compulsory licence or revision of terms thereof or to a correction of clerical errors.

 

15.

Section 60 and rule 84.

Application for restoration of patents.

16.

Sections 69(1) or 69(2) and rules 90(l) and 90(2).

Application for registration of a title/interest in a patent or share in it or registration of any document purporting to affect proprietorship of the patent.

17.

Sections 84(1), 91, 92 or 92(A)

and rule 96.

Application for compulsory licence.

18.

Section 11B and rules 20(4)(ii) and 24B(l)(i).

Request for examination of application for patent.

19.

Section 85(1) and rule 96.

Application for revocation of a patent for non- working.

20.

Section 88(4) and rule 100.

Application for revision of terms and

conditions of licence.

21.

Section 94, rule 102(1).

Request for termination of compulsory licence.

22

Rules 109(1) and 112.

Application for registration of Patent Agent.

23

Section 130(2) and rule 117(1).

Application for the restoration of

the name in the register of Patent Agents.

24

Sections 77(1)(f), 77(1)(g) and rules 130(1) and 130(2).

Application for review / setting as1cte controllers decision/ order.

25

Section 39 and rule 71(1).

Request for permission for making patent

application outside India.

26

Sections 127, 132 and rule 135.

Form of authorisation of a Patent

Agent/ or any person in a matter or

proceeding under the Act.

27

Section 146(2) and rule 131(1).

Statement regarding the working of

the Patented invention on commercial scale

in India.

28

Rules 2(fa) and 7

To be submitted by a small entity with

every document for which a fee has been specified.

29

Section 118(4) and rules 7(4A), 24C(5) and 26

Request for withdrawal of patent application

30

Rule 8(2)

Miscellaneous form,tobeused when

no other form is prescribed

Annexure 2:

 

Industry institute collaboration project format

 

<TITLE of Project>

 

  1. AIM: To develop and test new methods …..
  2. OBJECTIVE

Give the steps to reach the AIM

 

  1. REVIEW OF LITERATURE

 

Background and Relevant Literature

 

  1. Stages of Work done

Establish prior knowledge of both partners. After signing of non-disclosure agreement between parties, this document is shared.

Work to be done: Give protocols wherever necessary

  1. Establish Milestones and timelines

 

Milestone

Activity

Time

Performance Indicator

1

Literature Review and Submission of Protocols

1 month 

Document Submission

2

Lab testing

1 month 

Demonstration

3

Testing in scaled up and intended location

2 months 

Demonstration and Quality control testing

4

Submission of Protocols

1 Month

Document Submission

6. Time Schedule

 

T0 = Date of receipt of Initial Advance (kick-off)     

Total Duration =3 Months 

7.  Responsibilities

7.1 Responsibility of University

7.2 Responsibility of M/s. Company

8.  Project Deliverables

9.  Project Team

10.  Schedule of Payment

 

Sl. No.

Milestones

Amount in Rupees

1.

Initial Advance (30%)

 

2.

Payment at the end of first month (30%)

 

3.

Payment at the end of Second month (20%)

 

4.

Final Payment upon submission of final report (20%)

 

TOTAL

 

Research Proposal Details

 

1.

Name of the Institution with Full

Address

   

2.

Title of the Research Proposal

   

3.

Name of the Principal Investigators

(Address/Phone/E-mail)

   

4.

Advisors

   

5.

Proposed duration of Research Project

   

 

11.Declaration

I / We hereby agree to abide by the rules and regulations of  company  and accept to be governed by all the terms and conditions laid down for this purpose.

I / We certify that I / We have not received any grant-in-aid for the same purpose from any other Department of the Central Government / State Government / Public Sector Enterprise during the period to which the grant relates.

 

 

Signature &

Name

Designation

Principal Investigators

   

Head of the Institution

Dr. C. B. Palanivelu

Registrar

Dr. MGR 

Educational & research Institute, University, Chennai – 600095

 

References:

Annexure 3:

Agreement between Incubatee and Dr MGRERI DST NewGen IEDC

 

Dr. APJ Abdul Kalam Center of Excellence in Innovation and Entrepreneurship of Dr. M.G.R. Educational and Research Institute located at E.V.R. PeriyarSalai, Adayalampattu (hereinafter referred to as DrMGRERI DST – NewGenIEDC) has been granted Funding for DST NewGen IEDC from the National Science and Technology Entrepreneurship Board (NSTEDB), Dept. of Science and Technology, Govt. of India, to  promote knowledge based and technology-driven start-ups by harnessing young minds and their innovation potential in an academic environment, hereby enter into an agreement with 

 

The following students of Dr. M.G.R. Educational and Research Institute

(Hereinafter referred to as incubatees)

Towards the incubation of the student start-up to convert their idea into a viable business proposal on the 21 of September 2017.  

Objective of the Agreement

The student team in collaboration with DrMGRERI DST-NewGenIEDC has to do the following:

  1. Testing if there is a market for the idea 
  2. Link into specific specialist networks and expertise 
  3. Produce a prototype 
  4. Form a business plan
  5. Present to external investors if required

Responsibilities of the Dr MGR ERI DST NewGen IEDC

  1. DrMGRERI DST-NewGenIEDC will facilitate the development of the idea given by the students into a viable business plan by offering structured coaching, infrastructure, networking and economic support for the development of a Start-up.
  2. DrMGRERI DST-NewGenIEDC will assign the student team to a suitable mentor or mentors for structured coaching in key areas of technology, IPR, team and market opportunity.
  3. DrMGRERI DST-NewGenIEDC will provide space for the Incubatee in the Dr. APJ Abdul Kalam Center of Excellence in Innovation and Entrepreneurship, Dr. M.G.R. Educational and Research Institute, Adayalampattu Campus.  
    1. Infrastructure: The incubate will be assigned a Work table in the Lab and / or access to Computer Lab with high speed internet and attached printer.
    2. Access to Common Meeting rooms for business requirements
    3. A minimum Rental of Rs. 300 per month will be charged for the space.
  • Provide seed funding to the project: 

 

Towards the creation of the prototype :Rs. 2,00,000/-

(Includes purchase of rental, raw material, chemicals and consumables etc.)

Honorarium to Mentor : Rs. 25,000/-

Fellowship to Student group : Rs.25,000/-

TOTAL : Rs.2,50,000/-

  1. Enable the required networking required for the project.  Enable presentation to investors for funding.
  2. Intellectual Property Rights : In the event that the prototype has the potential for commercialization, the University will assist in the patent application process.  The ownership of the patent will be decided from case to case:
    1. Dr. M.G.R. Educational and Research Instutute will apply for the patent with the innovators named.  The innovators will get the first right of commercialization if they are the entrepreneurs.  
    2. If the University gives a No Objection Certificate the student team can apply for the patent on their name.

 

Responsibilities of the Student Incubatee:

 

    1. The student Incubatee will be assigned to a mentor with whom the team has to interact to create a viable Business Plan.  The mentor or mentors will give a structured coaching in key areas such as the technology, customer, team, IPR, funding, market opportunity.  
    2. The Incubatee must create a prototype to prove their idea and get market feedback. 
    3. At the end of the incubation period the incubate will be encouraged to make a presentation to outside investors to bring in private investments to their start-up.
    4. Seed Funding: Each incubatee team can get seed funding for creating their prototype or for activities related to developing their start-up.  The application for funds for purchase of material etc. must be submitted to the Director – Dr. MGR ERI DST NewGen IEDC in the format given.  All the bills etc. must be submitted to the Auditor through the Faculty Coordinator.
    5. The incubatee must attend monthly review meetings and must report to the Director and Faculty Coordinator.
    6. Tenure of Incubation: The project will be reviewed by an external committee of experts within 6 months.  The project must be completed within an year of the start of the acceptance of the grant and the prototype must be submitted to Dr. MGR ERI DST NewGen IEDC.  
    7. Materials purchased for the project from the seed funding will be the property of the Institute.  If the incubate wishes to take it with him / her, the funding given by the Institute will be treated as a loan without interest which has to be repaid.  

 

  • The Incubatee Company is required to provide a Non – Dilutable Equity equivalent to 3% of the promoter’s equity to Dr. M.G.R. Educational and Research Institute, In addition to this the Incubatee Company has to provide 1% of the promoter’s equity or 100 shares whichever is higher to each mentor from the Institute.
  • Termination Policy: 
  • Incubatee can exit from the Incubation facilitation at any time with proper written permission from the Director Incubation & Entrepreneurship.
  • Dr. MGR ERI DST NewGen IEDC may expel Pre- Incubate at any time if he/she not abide with the rules and regulations of Dr. MGR ERI DST NewGen IEDC and Dr. M.G.R. Educational and Research Institute.
  • Dr. MGR ERI DST NewGen IEDC also has authority to expel he/she who is indulged in interdisciplinary activities inside Dr. MGR ERI DST NewGen IEDC.

 

 

      Signed by

 

Student Incubatees Director

Dr. MGR ERI DST NewGen IEDC

Registrar

Dr. M.G.R. Educational and Research Institute

Annexure 4

 

Agreement between Mentor and Dr MGRERI DST NewGen IEDC

Dr. APJ Abdul Kalam Center of Excellence in Innovation and Entrepreneurship of Dr. M.G.R. Educational and Research Institute located at E.V.R. PeriyarSalai, Adayalampattu (hereinafter referred to as DrMGRERI DST-NewGenIEDC) has been granted Funding by DST NewGen IEDC from the National Science and Technology Entrepreneurship Board (NSTEDB), Dept. of Science and Technology, Govt. of India, to  promote knowledge based and technology-driven start-ups by harnessing young minds and their innovation potential in an academic environment, hereby nominate the 

 

As a  Mentor for the project to be conducted by the following student

Mentor Agreement

I hereby agree to help the student team in collaboration with DrMGRERI DST-NewGenIEDC has to do the following:

  1. Testing if there is a market for the idea 
  2. Link into specific specialist networks and expertise 
  3. Produce a prototype 
  4. Form a business plan
  5. Present to external investors if required

 

I hereby agree to attend annual review meeting of the DST NewGenIEDC.  

I will ensure the submission of quarterly progress report of the student’s project.

I will ensure that the project is completed as per the time schedule given.

 

Responsibilities of the Dr MGR ERI DST NewGen IEDC

 

  1. DrMGRERI DST-NewGenIEDC will facilitate the development of the idea given by the students into a viable business plan by offering structured coaching, infrastructure, networking and economic support for the development of a Start-up.
  2. DrMGRERI DST-NewGenIEDC will assign the student team to a suitable mentor or mentors for structured coaching in key areas of technology, IPR, team and market opportunity.
  3. DrMGRERI DST-NewGenIEDC will provide space for the Incubatee in the Dr. APJ Abdul Kalam Center of Excellence in Innovation and Entrepreneurship, Dr. M.G.R. Educational and Research Institute, Adayalampattu Campus.  
  4. Infrastructure: The incubate will be assigned a Work table in the Lab and / or access to Computer Lab with high speed internet and attached printer.
  5. Access to Common Meeting rooms for business requirements
  6. A minimum Rental of Rs. 300 per month will be charged for the space.
  • Provide seed funding to the project: 

 

  1. Towards the creation of the prototype :Rs. 2,00,000/-
  2. (Includes purchase of rental, raw material, chemicals and consumables etc.)
  3. Honorarium to Mentor : Rs. 25,000/-
  4. Fellowship to Student group : Rs.25,000/-
  5. TOTAL : Rs.2,50,000/-
  6. Enable the required networking required for the project.  Enable presentation to investors for funding.
  7. Intellectual Property Rights : In the event that the prototype has the potential for commercialization, the University will assist in the patent application process.  The ownership of the patent will be decided from case to case:
  1. Dr. M.G.R. Educational and Research Institute will apply for the patent with the innovators named.  The innovators will get the first right of commercialization if they are the entrepreneurs.  
  2. If the University gives a No Objection Certificate the student team can apply for the patent on their name.

 

Responsibilities of the Mentor:

  1. The mentor must ensure that the students create a prototype to prove their idea and get market feedback. 
  2. The mentor must ensure that a patent application is made for the idea. They will interact with the patent agent referred by the NewGenIEDC.
  3. The mentor must ensure that the seed funding for the prototype is used.  The application for funds for purchase of material etc. must be submitted to the Director – Dr. MGR ERI DST NewGen IEDC in the format given.  All the bills etc. must be submitted to the Auditor through the Faculty Coordinator.
  4. The mentor must attend quarterly review meetings along with the student group at the DST NewGenIEDC.
  5. The mentor must attend the annual board meeting conducted by Dr. MGR DST NewGenIEDC.
  6. The mentor must take an active role in commercialization of the project . They must guide the students to apply for Start-up Nidhi and other such funding agencies.
  7. Tenure of Incubation: The project will be reviewed by an external committee of experts within 6 months.  The project must be completed within an year of the start of the acceptance of the grant and the prototype must be submitted to Dr. MGR ERI DST NewGen IEDC.  
  8. Materials purchased for the project from the seed funding will be the property of the Institute.  If the incubate wishes to take it with him / her, the funding given by the Institute will be treated as a loan without interest which has to be repaid.  

 

  • The Incubatee Company is required to provide a Non – Dilutable Equity equivalent to 3% of the promoter’s equity to Dr. M.G.R. Educational and Research Institute, In addition to this the Incubatee Company has to provide 1% of the promoter’s equity or 100 shares whichever is higher to each mentor from the Institute.
  • Termination Policy: 
  • Mentor can exit from the Incubation facilitation with a written letter.  They will have to return Mentorship fee.
  • Dr. MGR ERI DST NewGen IEDC may expel Pre- Incubate at any time if he/she not abide with the rules and regulations of Dr. MGR ERI DST NewGen IEDC and Dr. M.G.R. Educational and Research Institute.
  • Dr. MGR ERI DST NewGen IEDC also has authority to expel he/she who is indulged in indisciplinary activities inside Dr. MGR ERI DST NewGen IEDC.

 

 

      Signed by

 

Mentor Director

Dr. MGR ERI DST NewGen IEDC

Registrar

Dr. M.G.R. Educational and Research Institute

Annexure 5:

SANCTION REQUEST FOR PURCHASE/FUND

 

Project Students

                                                                     1.

2.

Director Coordinator

Annexure 6:

DST NewGen IEDC UTILIASATION CERTIFICATE

 

Certified that I have satisfied myself that the conditions on which grants were sanctioned have been duly fulfilled/are being fulfilled and the money has been actually utilized for the purpose for which it was sanctioned:

Date:
Place:

Signature     Signature

Name                                                                             Name 

Chief Finance Officer                   Head of the Organisation

(Head of the Finance)

Annexure 7:

EMPLOYEE CONFIDENTIALITY AND NON-DISCLOSURE AGREEMENT

THIS AGREEMENT, made this 2nd Day of January, Two Thousand Sixteen, between

 

Dr.M.G.R. Educational and Research Institute, a Deemed to be University under Section 3 of the UGC Act of 1956, located at E.V.R. PeriyarSalai, Maduravoyal, Chennai – 600 095, Tamil Nadu, India (hereinafter called “employer”), represented by its Registrar, Dr. C.B.Palanivelu,

And

Dr. (hereinafter called “employee”) of ………………………………………, Chennai-          , Contact no.

WITNESSETH:

 

WHEREAS Employee has been engaged by the Employer to perform certain services in connection with the Research, development, design ofScientific problem and support Employer in its various activities;

 

WHEREAS the parties anticipate that in the course of performing such services Employee will be given access to confidential information pertaining to the Employer’s scientific programs, research activities, any third party consultancy projects and operations, which information is valuable and not generally known to others; and

 

WHEREAS it is anticipated that the Scientific activities and other services to be performed by Employee will include services relating to third party or to funding agencies intended to become a part of the Employer’s proprietary information or proprietary products which, with or without further modification, may be used or patented or licensed or sold by Employer to third parties; and

 

WHEREAS the parties desire to confirm their respective rights in and to such proprietary information and products, as well as to preserve the confidentiality of the same;

 

NOW, THEREFORE, in consideration of the premises and the mutual covenants and conditions herein set forth, as well as other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, it is agreed that:

 

  1. Employee shall promptly disclose to Employer, in writing, all inventions, ideas, discoveries, and improvements whether or not patentable or registrable under Copyright or similar statutes, made or conceived or reduced to practice or learned by Employee, either alone or jointly with others, during the period of employment with Employerand during the employment hours and utilizing the infrastructure of the Employer. Employee agrees that all such inventions (intellectual, visual or material) are the sole property of Employer.

 

  1. Employee assigns to Employer all right, title and interest in and to any and all inventions, ideas, discoveries, and improvements, with the exception of inventions, ideas, discoveries, and improvements that qualify for protection

 

Any inventions, ideas, discoveries, and improvements conceived or made byEmployee prior to the execution of this Agreement and not intended to be included within its provisions are listed or described on Exhibit “A” attached to this Agreement, and the absence of any such list or description indicates that there are no such inventions, ideas, discoveries, or improvements not covered by this Agreement.

 

  1. Confidential Information.The terms “Confidential Information” and “Proprietary Data” mean information and data not generally known outside, including but not limited to, patent applications, information relating to inventions, discoveries, products, plans, calculations, concepts, design sheets, design data, system design, blueprints, computer programs, algorithms, software, firmware, hardware, manuals, drawings, photographs, devices, samples, models, processes, specifications, instructions, research, test procedures and results, equipment, identity and description of computerized records, customer lists, supplier identity,  financial information, business plans, costs, pricing information, and all other concepts or ideas involving or reasonably related to scientific programs, research activities, student project information  and operations andshall include all information disclosed to or received by Employee in the course of the performance of tasks assigned by Employer to the Employee to the extent that such information:  (i) constitutes or relates to Scientific research programs, research activities, developed or to be owned by Employer (or any parent or subsidiary or affiliate), including design information and documentation, work flow documentation, performance and functional specifications, operations manual, and all know-how and technology embodied in such scientific program or research activity and documentation; (ii) constitutes or related to the Scientific programs or other work product to be produced or developed by Employee for Employer, and marked confidential except for subject matter and information:

 

  1. To the extent that is necessary to be disclosed to the partner from other institutes for collaboration  projects or outsourcing of certain work or research publications/dissemination or technical notes or research reports to be submitted to funding agencies
  2. that is or becomes generally known or available to the public without breach of this Agreement;
  3. that is known to the Employee at the time of disclosure, or as evidenced by written records;
  4. that is known or independently developed by the Employee outside the working hours without using the infrastructure of the Employer and can be proven as such through written records of the Employee;
  5. that is disclosed to the Employee in good faith by a third party who has an independent right to such subject matter and information;
  6. that is required to be disclosed by law.
  1. Nondisclosure; Continuing Obligation.  Employee shall not use any confidential information of Employer for any purpose other than as necessary for the performance of tasks assigned by the to the Employee; and Employee shall not transfer or disclose any confidential information to any person, corporation, agency or other entity, without the prior written consent of Employer.  The restrictions set forth herein with regard to use or disclosure of information shall continue after termination of any agreement under which Employee may be performing services for the and shall apply so long as any information subject to such restrictions shall not properly have come into the public domain by disclosure in issued patents or otherwise.  Employee will not disclose to or use any trade secret or other confidential information of any third party of which the employee may have knowledge without the express permission of the owner of such information.
  1. Rights in Employee’s Work Product.  All programming, inventions, documentation, data or reports generated or developed by Employee pursuant to agreement with the Employer, and all other tangible and intangible results and work products of the services performed by Employee for the Employer (all of which are sometimes referred to herein as the Employee’s “work product”), shall be and remain the exclusive property of the Employer and shall be treated for purposes of this Agreement as confidential information of the Employer, and Employee shall not make any use or disclosure of any such work product except in accordance with this Agreement.  The Employee agrees specifically that all work products, to the extent permitted by law, shall be considered works made for hire for the benefit of the Employer.  Employee shall perform any acts that may be deemed necessary or desirable by the Employer to confirm or evidence more fully the Employer’s ownership of all materials referred to in this Section to the fullest extent possible, including without limitation, by executing further written assignments or other instruments of transfer in such form as may be requested by Employer. Employee hereby represents and warrants that he/she has the full right and authority to perform his obligations, to convey to the Employer the unencumbered ownership of his work product, and to grant the rights and licenses herein granted, and that he/she has neither assigned nor otherwise entered into any agreement by which he/she purports to assign any right, title, or interest to any technology or intellectual property right that would conflict with his obligations under this Agreement. 

Any benefits accruing from assignment of rights to third parties will be shared between Employer and Employee under mutually agreed terms.

The Employee however gets the first right to get a license if he/she wishes to commercialize any of the work products by entering into a separate agreement in the form of a spinout/spin-off company.

Any benefits accruing from any consultancy work carried for third parties will be shared between Employer and Employee under mutually agreed terms.

 

  1. Return of Materials.  Upon the termination of any agreement under which Employee may be performing services for or developing products or materials for the Employer, Employee shall promptly return all copies of any memoranda, manuals, brochures, external or internal specifications, books, records, papers, writings, or other documented confidential information of the Employer, including all work product and all notes or other materials made or complied by Employee.  To the extent that any confidential information may have been recorded or otherwise placed in any computer memory or storage device or incorporated in any documents or material which cannot practicably be returned to the Employer, Employee shall promptly destroy, purge or delete from the same all such confidential information.

 

  1. Integration; Amendment; Severability.  This writing is intended by the parties as the final expression of their agreement and is the complete and exclusive statement of the terms thereof, and supersedes any prior negotiations, representations or agreements between the parties on this subject.  This Agreement may be modified or amended only by a writing signed by both parties.  In the event that any portion of this Agreement may be determined to be invalid or unenforceable, the parties agree that such provision will be treated as if it had been deleted and that such invalidity or non-enforceability will not affect the remaining portions of this Agreement.  The parties agree to substitute for any such invalid or unenforceable provision a valid provision which shall approximate as closely as possible the intent and economic effect of the invalid provision.  If, moreover, any one or more of the provisions contained in this agreement shall for any reason be held to be excessively broad as to time, duration, geographical scope, activity or subject, it shall be construed by limiting and reducing it, so that such provision, as so reduced and limited, shall be enforceable to the extent compatible to the applicable laws as it shall then appear.

Employee understands that the use or disclosure of any of the Confidential Information and/or Proprietary Data may be cause for an action at law or in equity in an appropriate court of the State of Tamil Nadu or of any state of India, and that without waiving the right to collect damages from Employee, Employer shall be entitled to an injunction prohibiting the use or disclosure of the Confidential Information and Proprietary Data.

 

IN WITNESS WHEREOF, the parties have hereunto set their hands or caused this Agreement to be executed, under seal, as of the day and year first above written.

Signature of EMPLOYEE Signature on behalf of EMPLOYER

DATE:

CONTENTS

 

  1. Preamble 
  2. Copyright Rules 
  3. Patent Rules 
  • PREAMBLE

Universities and Colleges are the repositories of knowledge and creativity. They catalyze innovations and inventions which help in the progress of society and public benefit at large. Intellectual Property (IP) i.e. creation of mind having commercial value and Intellectual Property Rights (IPRs) i.e. legal rights associated with the creation of the mind or intellect, play a critical role in helping innovations to benefit society.Creation of well- defined legal rights over intellectual property helps in its commercialization and practical utilization, thus ensuring economic growth and progress. The word „University‟ used in the rules refers to “Dr.M.G.R. Educational and Research Institute”. Accordingly, to promote innovations in larger public interest, the University has framed the present IPR Policy for all its staff, faculty and students as per the Clauses below:

  • CLAUSE- 1

      1. Policy execution: The execution of this policy shall be carried out by the Office of MGR Patent and Technology Licensing Cell – a dedicated office, directly under the Joint Registrar, as its activities are multidisciplinary in nature and not feasible to bring under any existing department. The office shall have its own dedicated staff, budget and operational framework / rules.
      2. Financial Resources for policy execution: From University funds and Royalty generated from Licensing of IP and also grants, voluntary contributions from University start-ups / licensee companies and other resources as appropriate.
  • CLAUSE- 2

    1. Scope of support for IP under the policy: Financial and logistics, for conducting trainings/awareness programs on IP; protection, maintenance, licensing and enforcement of University IP which includes Patents, Designs, Copyright (University Logos and Associated Marks) and also know- how (legally protected as confidential information of commercial importance).
    2. Applicable Rules governing University IP: The applicable rules for execution of this policy shall be the University IP Rules framed under this policy viz. Patent Rules, Copyright Rules, and Protection of Know-how and Confidential Information Rules.
    3. Ownership of University IP: Ownership of all University IP, including Patents, Designs, Copy right (University Logos and Associated Marks) and also know-how (protected as confidential information of commercial importance) shall vest with the University.
    4. Licensing of University IP: Licensing of University IP shall be carried out as per the applicable rules under this policy viz. Patent Rules, Design Rules, Copyright Rules and Protection of Know-how and Confidential Information Rules.
  • CLAUSE- 3

      1. IP Related Conflict Resolution: Any conflicts relating to University IP shall be resolved by the Office of MGR Patent and Technology Licensing Cell, under the Arbitration and Conciliation Act 1996 as amended in 2015, 2019 and subsequent amendments whenever they take place.
      2. Mechanism: Under this policy, a Chairman and panel of ten independent arbitrators from outside the University, shall be created and notified. In event of any dispute relating to IP, the same shall be referred to Chairman of the IP Dispute Resolution Panel (IP-DRP). A panel of two arbitrators- one by University and other by the concerned party, shall be selected. The two shall select an umpire, whose decision shall be final and binding. The proceedings shall be completed within 30 days of referral of the dispute to the Chairman, IP-DRP and the costs of proceedings shall be divided equally between both the parties. The decision of the Umpire will be final and binding upon both the parties and shall be decreed.
  • CLAUSE- 4

    1. IP Enforcement: In event of any infringement, the University shall take appropriate action for IP enforcement under the relevant laws and rules of the country, as in force.
    2. Mechanism: Under this policy, the University shall maintain a panel of advocates for serving legal notice, filing writs / suits, police complaint and other doing all acts and actions to protect and enforce the University IP.
  • COPYRIGHT RULES

These rules cover rights of the University associated with original works of authorship including literary, dramatic, musical and artistic works, such as poetry, novels, movies, songs, computer software and architecture. Such works are generated by the University Staff and students as part of its teaching, training and research activities.

PERSONS ELIGIBLE TO FILE FOR COPYRIGHT

  1.  University students, faculty and staff and also collaborators from other Universities/ Organizations / Individuals who have contributed significantly to the work e.g. software code / program having commercial use or application.
  2. Start-ups incubated in the University Campus who have utilized the University Facilities without any payment and have a collaborator from within the University.

OWNERSHIP OF COPYRIGHT

  1. Relating to Creative works arising from University academic/ research work: All copyright relating to work carried out by the University Staff and/or students and utilizing university resources, including those by students/in-service professional candidates registered at the University though work may be carried elsewhere, shall be filed in the name of the University The copyright shall be owned by the University, as the primary and first applicant.
  • Relating to Creative works /Software /Audio-visuals/architectural drawings arising from collaborative work between University and other academic organizations: The University shall be a co-applicant with others and the first applicant shall be as per contribution made. Extent of contribution made/planned as per work plan, by each applicant shall be duly defined in the agreement relating to terms and conditions of collaborative work.

  1. Relating to Creative works arising from collaborative work between University and industries: In case of industry sponsored research or consultancy, ownership of the work shall vest with the sponsoring industry.
  2. Relating to Creative works arising from research funded by government funding agencies: A number of government organizations such as ICMR, ICAR, DRDO, CSIR, DBT, DSIR, DOP and others, fund research projects. Usually in such cases, the „Terms and Conditions‟ letter, governing release of funds clearly defines who shall own the rights in case any intellectual property arises out of the sponsored work. Thus, ownership of work in such cases, shall be decided as per the terms and conditions governing release of funds by the respective funding agency.
  1. Relating to Creative works by Start-ups incubated in the University incubators in which no University resources are used at all: Start-ups are commercial entities at nascent stages working in the University Campus and may be pursuing ideas for products or processes in which work was done elsewhere and no university resources were used at all e.g. software predicting rainfall developed elsewhere. Hence, ownership of any such work based on efforts of the start-up alone, shall vest with that start-up and not the University.
  2. Relating to Creative works by Start-ups incubated in the University incubators in which University resources were used and such utilization was fully paid for and compensated by the start-up: A start up may be pursuing a creative work in which investors other than University Staff or students may be the promoters. The start-up duly paid for the data or work which it is developing for commercial application e.g. salary or stipend of the data entry operators, programmers etc. under the University Consultancy Policy or as part of honorarium for work carried out with permission of the University. Hence, ownership of any such work based on efforts of the start-up alone, shall vest with that start-up and not the University.

          Relating to Creative works by Start-ups incubated in the University incubators in which University resources were used but no financial resources were contributed by the start-up: The data used by the start-up may be part of academic work e.g. UG, PG or doctoral work or even pursuit of an idea, in which University resources were used with permission. However, no copyright was filed by University. Subsequently, the idea was developed by the startup, for which the start-up wishes to file a copyright. In such cases, the University shall be a co-applicant along with the start-up.

  • MODALITIES FOR FILING COPYRIGHT

    1. The creative work shall be submitted to Office of MGR Patent and Technology Licensing Cell , vide email at the email ID patent@drmgrdu.ac.in with request for getting it copyright.
    2. The University shall submit it to its empanelled attorneys for getting it protected by copyright.
    3. Owing to the extremely large volume of creative works generated by various departments of the University e.g. thesis, papers, books, recordings, paintings, software etc. it is neither financially nor physically possible for the University to file a copyright for each work, with the Copyright Office of the Govt. of India.
  1. Accordingly, only for works of significant commercial importance, as communicated to the Office of MGR Patent and Licensing Cell by the creators and assessed by the Head, Office of MGR Patent and Licensing Cell, copyright shall be filed with the Copyright Office of the Govt. of India.
  2. For other works, protection shall be ensured by the University, by creating its own internal registry in the form of an independent copyright society termed as „Dr.M.G.R. University Copyright Society‟.

Note: In India a copyright society is registered under Section 33 of the Copyright Act, 1957. Such societies are formed by authors and owners and help in the management of rights over creative works. Formation of a copyright society requires minimum of seven members.

  • FUNDING, LICENSING AND ROYALTY RELATED ASPECTS OF COPYRIGHT

  1. Funding: University will provide all professional and financial help for the same.
  2. Assignment of Copyright to University: The creative work shall be assigned to the University in return for share in royalty.
  3. Licensing of the Copyright: To publishers, inventors and start-ups e.g. those wishing to market the software or utilize it in instruments or any other commercial application. Same shall be carried out by Office of MGR Patent and Licensing Cell.
  4. Royalty share to creators: Major share (90%) of revenue from licensing of such works shall go to the creators and 10% share shall go to the University under the “Copyright Licensing Agreement” to be signed when assigning the work to the University at the time of filing of the copyright.
  5. Monitoring of revenues and payment of royalties to inventors: Monitoring of revenues, collection of royalties relating to licensed creative works and dispatch of royalty to authors will be duly carried out by Office of MGR Patent technology and Licensing Cell which will duly maintain accurate accounts in a fair and transparent manner. These shall be open for inspection during office hours, with prior notice of one day.
  • PATENT RULES

These rules cover various aspects relating to „Utility‟ as well as „Design‟ patents. While Utility Patents protect inventions relating to new products and processes, Design Patents protect creative designs of the products.

  • PERSONS ELIGIBLE TO FILE PATENTS

    1. University students, faculty and staff and also collaborators from other Universities/Organizations/ Individuals who have contributed significantly to the invention or the design.
    2. Start-ups incubated in the University Campus who have utilized the University Facilities without any payment and have a collaborator from within the University.
  • PATENTABLE WORK

    1. Patents can be filed for Research Work (Graduation, Master‟s, Doctoral or externally funded projects) or individual innovative ideas, not necessarily based on research or not relating to the discipline of the inventor/s.
    2. Creative designs can be filed by creators, in the category of design patents.
  • OWNERSHIP OF PATENTS

    1. Patents arising from University academic/research work: All patents- whether design or utility, emanating from work carried out by the University Staff and/or students and utilizing university resources, including those by students/in-service professional candidates registered at the University though work may be carried else where , shall be filed in the name of the University or any special purpose vehicle created for the purpose such as the MGR Patent and Technology Licensing Cell. The patents shall be owned by the University, as the primary and first applicant.
  • The patent ownership is classified in to three categories. Category A

The college will be the applicant, the concern person applying for patent will be considered as Inventor. Patent processing fees A to Z will be covered by the University. The patented product when it reaches to commercialization stage, the share for the inventor will be based on management decision.

The fee for patent renewal on yearly basis will be shared equally between the applicant and the inventor.

The one time incentive for this category is Rs.25,000 per patent and this will be equally shared to all inventors.

Category B

The college will be the applicant and the concern person(s) will be considered as co applicant(s). Patent processing fees A to Z will be covered by the University. The product development charges have to be covered by the co applicants(s). When the product reaches the commercialization the percentage of the share will be splitted in to equal percentage among the university and the co applicant(s).

The fee for patent renewal on yearly basis will be shared equally between the applicant and the co applicant(s).

The one time incentive for this category is Rs.20,000 per patent and this will be equally shared to all inventors.

Category C

The concern person who is applying for patent will be considered as an applicant, but while applying the university address has to be given as the applicant address. The patent fees A to Z has to be barred by the applicant. When the product reaches the commercialization stage the applicant will be the total beneficiary.

The one time incentive for this category is Rs.10,000 per patent and this will be equally shared by all inventors.

  1. Patents arising from collaborative work between University and other academic organizations: The University shall be a co- applicant with others and the first applicant shall be as per contribution made. Extent of contribution made/planned as per work plan, by each applicant shall be duly defined in the agreement relating to terms and conditions of collaborative work.
  2. Patents arising from collaborative work between University and industries: In case of industry sponsored research or consultancy, ownership of the patent shall vest with the sponsoring industry. Name of University students, faculty and others who have contributed to the invention shall be included as inventors to acknowledge their contribution. Other aspects relating to royalty payable, duration, amount etc. shall be duly defined in the agreement relating to terms and conditions of collaborative work.
  3. Patents arising from research funded by government funding agencies: A number of government organizations such as ICMR, ICAR, DRDO, CSIR, DBT, DSIR, DOP and others, fund research projects. Usually in such cases, the „Terms and Conditions‟ letter, governing release of funds clearly defines who shall own the patent rights in case any invention arises out of the sponsored work. Thus, ownership of patents in such cases, shall be decided as per the terms and conditions governing release of funds by the respective funding agency.
  4. Patents by Start-ups incubated in the University incubators in which no University resources are used at all: Start-ups are commercial entities at nascent stages working in the University Campus. They may be pursuing ideas for products or processes in which research was done elsewhere and no university resources were used at all. Hence, ownership of any patents arising from work and efforts of the start-up alone, shall vest with that start-up and not the University. University can facilitate the filing of patent by such start- ups through its empanelled attorneys. Expenses for the same shall be borne by the concerned start-up and the applicant shall be the start- up only and not the University.
  1. Patents by Start-ups incubated in the University incubators in which University resources were used but no financial resources were contributed by the start-up: The data used by the start-up may be part of academic work e.g. UG, PG or doctoral work or even pursuit of an idea, in which University resources were used with permission. However, no patent was filed by University.

Subsequently, the idea was developed by the startup, for which the start-up wishes to file a patent. In such cases, the University shall be a co-applicant along with the start-up.

  1. Patents by Start-ups incubated in the University incubators in which University resources were used and such utilization was fully paid for and compensated by the start-up: A start up may be pursuing an idea or invention for development in which investors other than University Staff or students may be the promoters. The data used by the start-up may be part of academic work e.g. UG, PG or doctoral work or even pursuit of an idea, in which University resources were used with permission. However, no patent was filed by University. Subsequently, the idea was developed by the startup, for which the start-up wishes to file a patent. In such cases, the University shall be a co- applicant along with the start-up.
  • MODALITIES FOR FILING OF UTILITY PATENTS

    1. Disclosure: The invention shall be disclosed to the Office of MGR Patent and Technology Licensing Cell, using an invention disclosure form, submitted electronically video email at the email ID patent@drmgrdu.ac.in
    2. Vetting: Based on the information disclosed, the Office of MGR Patent and Technology Licensing Cell will get the innovation vetted professionally at the earliest but not later than 30 days, from Patent Attorneys empanelled with the University, to confirm patentability of the idea.
    3. Public notice relating to title of Invention and Inventors: In case idea is patentable, Office of MGR Patent and Technology Licensing Cell, will display a public notice within campus (disclosing the proposed title of the patent and names of the inventors) inviting objections if any, within 2weeks from display. This is to ensure that in case any person is aggrieved with the proposed filing, the same should be brought to notice of the University before the patent is filed.
    4. Agreement signing with University: If no objections are received, inventors shall sign “Invention Assignment and Royalty Sharing Agreement” with University.
    5. Filing and intimation of filing details: After signing of the Agreement, patent for the invention shall be filed by the University through its empanelled attorneys and details of the filing communicated to all inventors, by Office of MGR Patent and Technology Licensing Cell.
  • MODALITIES FOR FILING OF DESIGN PATENTS

    1. Intimation: The creative designs shall be submitted electronically to Office of MGR Patent and Technology Licensing Cell using „DESIGN REGISTRATION FORM‟ vide email at patent@drmgrdu.ac.in.
  1. Open Display: Open notice regarding design patent proposed to be filed, inviting objections if any, within 2 weeks from display, shall be displayed.
  2. Agreement signing with University: If no objections are received, inventors shall sign “Invention Assignment and Royalty Sharing Agreement” with University.
  3. Patent filing and intimation of filing details: After signing of the Agreement, patent for the invention shall be filed by the University through its empanelled attorneys and details of the filing communicated to all inventors, by Office of MGR Patent and Technology Licensing Cell.
  • FUNDING, LICENSING AND ROYALTY RELATED ASPECTS OF PATENTS

    1. Funding: University will provide all professional and financial help to inventors to file patents for their inventions and designs. All expenses

towards patenting in India shall be borne by the University and adequate funds for the same shall be available. For filing patents outside India, same shall be carried out on case to case basis, subject to availability of funds and commercial value of the inventions and designs.

    1. Assignment of Inventions to University: All inventions for which patent is being filed by University shall be assigned to the University in return for share in royalty as per the University Policy. Names of inventors will be duly included in patent application as the inventors/creative designers.
    2. Licensing of Patents- Inventors and University shall make best possible efforts to license out the patents and ensure their working. Patents can be licensed out to a third party or even to a spin-off company or start-up company being set up by the inventors themselves.
  • Royalty share of Inventor/s: Major share (90%) of commercial rights relating to the patents will belong to the inventors, whether patent is licensed out to third party or used by inventors to set up their own companies. 10% share of revenues from the patent as long as it is in force, is payable to a University „revolving innovation fund‟ for facilitation of international filings of promising patents and patent licensing. In case a patent is being filed by more than one inventor, inventors must indicate royalty sharing arrangement between themselves in the “Invention Assignment and Royalty Sharing Agreement” to be signed at time of filing of the patent. This is to avoid conflicts between the inventors at later stage. Also, prior understanding between inventors avoids disputes and objections, which can be a hindrance to licensing.
  1. Monitoring of revenues and payment of royalties to inventors: Monitoring of revenues, collection of royalties relating to patents licensed out and dispatch of royalty to inventors will be duly carried out by Office of MGR Patent and Technology Licensing Cell, which will duly maintain accurate accounts in a fair and transparent manner. These shall be open for inspection of the inventors during office hours, with prior notice of one day.
  • BRANDING ASPECTS OF PRODUCTS BASED ON UNIVERSITY PATENTS

Products emanating from patents filed by the University shall be suitably branded as per the brand guidelines provided by the University relating to the product. Same shall be on case to case basis and final approval of the branding shall be accorded by the Vice-Chancellor.

  • TRANSFER AND ABANDONMENT OF PATENTS

    1. Transfer of patents in name of inventors/companies set up by inventors/third party: In case inventors wish to get granted patents assigned to themselves or in name of the companies to which the patents are licensed, they may do so by refunding to the University, the actual expenses incurred on patenting, till that date as per available receipts and agree to pay 2-5% share on revenues earned from the patent in terms of „royalty on net sales i.e. ex-factory billing‟ or pay the University a onetime lump- sum amount, as mutually agreed upon.
    2. Abandonment of Patents/patent applications: For granted patents/ patent applications which are not licensed out or commercialized within five years from date of filing, University may at its discretion decide to abandon the same or ask the inventor to bear further expenses on maintenance if inventors(s) want the same to be maintained.
  • AMENDMENT OF THE POLICY AFFECTING ROYALTY RIGHTS OF INVENTORS

Any amendment of the policy affecting the rights of inventors in terms of share in revenues will be applicable prospectively and not retrospectively

CONTENTS

  1. Preamble 
  2. Procedure for to seek grants for Consultancy 
  3. Procedure to seek grants for Sponsored Research 
  4. General guidelines for Sponsored Research and Consultancy 
  5. Consultancy categorization 
  6. Staff recruitment for Sponsored / Consultancy Projects 
  7. Roles and responsibility
    1. Roles and Responsibilities of Principal Investigator 
    2. Roles and Responsibility of Co-investigator 
    3. Roles and Responsibility of the Dean / Deputy Dean- Sponsored Research/Consultancy 
    4. Roles and Responsibility of Director-CSRC 
  8. List of funding agencies for Sponsored Research 
  9. Annexure 1 – Endorsement from the Institution 
  10. Annexure 2 – Agreement between Industries and

Dr MGR Educational and Research Institute 

  1. Annexure 3 – Dr MGR ERI Utilization Certificate 
  2. Annexure 4 – Employee Confidentiality and Non-Disclosure Agreement 
  3. Annexure 5 – Endorsement from the Industry / Sponsoring Organization 
  4. Annexure 6
    1. Form for Accepting Consultancy 
    2. Pay-in-slip for Consultancy Assignments 
    3. TA / DA Form 

 

  • PREAMBLE

 Innovation and research plays a vital role in serving as a marker for Dr. MGR Educational and Research Institute, deemed to be University, located at Periyar EVR High Road,Maduravoyal, Chennai, Tamil Nadu India, The Centre for Sponsored Research and Consultancy (CSRC) is committed to excellence in quality teaching, training professionals and research so as to meet the future requirements of the country. The institute has created a record break by setting an example for global reputation. Apart from offering undergraduate and postgraduate programs in Engineering and Technology, the University has also excelled in the field of Dental, Medical, Paramedical, Law, Architecture, Management studies etc., by developing their academic talent to undertake consultancy projects categorized into three. The enhanced research profile generates new technical knowledge by expanding the technology oriented ideas and experience of the faculty. The objective of this document is to develop a process for Sponsored Consultancy services thereby maximizing the financial status of the faculty and the University with the Large scale / Medium scale / Small scale Industries.

The University takes into consideration, the recommendations provided by consultative committee while formulating the policy document. A broad discussion was held with the faculty members to identify and gather their views and build up a vision for Sponsored Research and Consultancy related R&D activities. This step would motivate and unit a large number of faculty members to involve in sponsored research and consultancy, related activities raising the horizon of the academic excellence and generation of funds for consistent development.

  • PROCEDURE TO SEEK GRANTS FOR CONSULTANCY

    • Assess your strengths and skill set
    • Identify the area of expertise
    • Choose the industry accordingly – it need not be a large scale firm. select small start-ups that will support your work
    • Have frequent email communication to identify their requirement and see that satisfies your domain expertise
    • Prepare a project proposal along with the budget and duration with milestones – Figure out what your market needs – Set your pricing
    • Proposal should clearly indicate the deliverable technology that the industry will receive from the individual faculty
    • It could also be interdisciplinary – A Principal Investigator (PI) and Co-investigator (Co- PI) as usual will be engaged
    • After scrutiny the industry accepts your proposal – sanction letter will be sent by the industry to the individual faculty
    • With the sanction letter take the approval from the President/Registrar/Director CSRC
    • Prepare an Agreement / Memorandum of Understanding (MoU) / Non-Disclosure Agreement (NDA) – Legal officer of the University will take care – to maintain the secrecy of trade in case of consultancy project
    • This document protects confidential information disclosed by individuals or businesses to each other during the evaluation of business opportunities, negotiations, prior to investment or entering into transactions with each other.
    • It creates an enforceable agreement between the parties that they will not disclose or use any confidential information for any purpose other than that set out in the agreement.
    • Categorization of Staff is based on their expertise as per the norms mentioned in this document
    • A review of the sanctioned projects will be conducted by a centralized project review committee constituted by the Director-CSRC/ Registrar /VC
    • Once the work is completed – A letter of completion will be issued by the sponsoring agency / industry to the faculty on submission of the Audited report – Skill set Elevation
    • Documents to be preserved – Stay organized and deliver results
  • Email communications
  • Detailed Proposal with budget and time schedule
  • Sanction letter
  • NDA / MoU
  • Stage wise report consolidation
  • Cheque copy / Bank Statements
  • Letter of completion

PROCEDURE TO SEEK GRANTS FOR SPONSORED RESEARCH

 The Faculty members while applying for the projects should follow the guidelines meticulously.

  1. Faculty should go through the guidelines and formats of each funding agency and submit accordingly.
  2. While proposing the fund requirements for carrying out the project, the following budget components may be taken into consideration.
    • Equipment
    • Consumables
    • Travel (domestic, International)
    • Salaries of project staff
    • Contingency
    • University overheads
    • The endorsement letters concerned with all Sponsored project proposals will be submitted to appropriate Sponsoring agency after getting the Endorsement from the PI & Co-PI, Director- CSRC and Registrar.
    • Once the project is uploaded completely, it is given a unique ID. This ID should be used for all official purposes in correspondence with the University authorities as well as sponsoring agency.
    • The PI along with his/her team need to give a presentation to Expert Advisory Group constituted by the Sponsoring agency
    • Once the project is sanctioned, the Sponsored project with the Industry will be governed by the MoU between the University and the Industry. The guidelines for drafting MoU are available with the University.
    • In case of Government funding organizations, the norms and guidelines given by the Funding agency will be followed
    • The project will commence once the PI / University receives the sanction letter if the funding is from the Government or receives the partial / full fund from private agencies.
    • A review of the sanctioned projects will be conducted by a centralized project review committee constituted by the Director-CSRC / Registrar / VC
    • After the completion of the project, it is the responsibility of PI to send the final completion report, audited statement of expenditure and utilization certificate to the sponsoring agency through the Director – CSRC. A soft copy of the same is to be submitted to the Director – CSRC Office.

 

  • GENERAL GUIDELINES FOR SPONSORED RESEARCH AND CONSULTANCY

            These projects are generally obtained by requests from the Sponsoring agencies like Industry/ Govt / Private agencies /NGOs /Industries like small scale, medium scale                        and large scale which are routed to the Institute through CSRC or by a conversation between the Director- CSRC, industry and the Consultants.

  1. While a request is directed to the CSRC by the industry or organization requiring the Sponsoring projects / Consultancy services, the work will be allotted by the CSRC to a particular Principal Investigator / Single consultant with or without his / her group of Consultants who have relevant expertise pertaining to the title assigned.
  2. Sponsored / Consultancy Projects sanctioned by Government, public, private, industry, National and International Universities or agencies are submitted as per the guidelines of sponsor. The time and cost is fixed by the sponsoring agency.
  3. In case of a customer choosing services from a particular PI / Consultant, the Sponsored / Consultancy project may be generally offered to the recognized faculty with a proper approval from Director – Research / Registrar.
  4. All acceptance letters will be sent by the Director-CSRC / Registrar to the concerned Industries or Sponsoring agencies requiring services related to Sponsored projects / Consultancy from our University.
  1. Sponsored / Consultancy project proposals prepared in response to a client’s request are to be sent along with an endorsement letter from the Director-CSRC / Registrar.
  2. The terms of sharing the overheads / Incentives for Sponsored Projects / Consultancy between the University and faculty will be as per the norms of the University.
  3. A regular faculty with adequate expertise in the area of the project proposal is a Principal Investigator (PI). He / She is involved in all the discussions, communications with the Sponsors and participates in the presentations of the Sponsored / Consultancy project.
  4. The PI co-opts some other faculty as a team to carry out the project called as the Co- Principal Investigator (Co-PI).
  5. PI and Co-PI are jointly responsible to complete the project and submit all accounts with duly attested audited statement and utilization report to the Sponsoring Agency/Industry offering consultancy work.
  6. If the PI leaves the Institution or goes on long leave, the Co-PI assumes the charge of PI with the approval of the Director-CSRC / Head of Institution and the Sponsoring Agency / Industry offering consultancy work.
  7. All staff technical / scientific staff in the project proposal will be approved by the Sponsoring Agency / Industry offering consultancy work and the duration of the project is till its completion only.
  8. The project staff is not considered as a University employee either in part time or full time.
  9. The Sponsored Research & Industrial Consultancy Activities includes
    • Sponsored Research projects sanctioned by internal / external agencies
    • International Research collaborations which deal with international funding source
    • Industry sponsored projects from industry and consultancy undertaken with industry.
    • A University level committee shall be constituted to monitor the progress of the Sponsored / Consultancy project every 3 months and the committee will submit a report to the Director-CSRC / Registrar / Vice- Chancellor. In case of projects being carried out for very short duration like 3 or 6 months, then a monthly report is to be submitted through proper channel as discussed here.

                     The Committee comprises of the following member

    • Expert Member from Sponsoring Agency/Industry/Academic Institutions
    • Director CSRC
    • Dean CSRC
    • HoD

 

  1. The Sponsored projects / Consultancy work may be undertaken by an individual faculty or a group of faculty member of the department / other departments if required by the     nature of the project within the terms of the members of staff contract of employment.   
  2. The staff members required for the Sponsored research / Consultancy projects will be appointed as per the staff recruitment guidelines of the University and the salary will be fixed in accordance with the norms imposed by the statutory bodies and University guidelines.
  3. Reasonable funds are also sanctioned by the University to faculty / faculty team (PI and Co-PI) as a Seed Grant for Faculty Research towards developing a prototype in connection to the Sponsored project / Consultancy project proposals.
  4. The guidelines for seed grant will be made available for internal circulation.
  5. Investigators with the links to other National / International institutes can submit collaborative projects under the category of Sponsored / Consultancy projects.
  6. In case of collaborative Sponsored projects / Consultancy projects, the Faculty should identify and state the portion of the overall project along with a separate budget and the scope of the work to be carried by the respective faculty at the University.
  7. The PI of the collaborative projects relating to Sponsored / Consultancy projects, should follow the guidelines of funding agencies or host University and should submit the complete proposals. Once the project is completed the letter of completion should be obtained by the concerned PI.
  8. It is suggested that faculty can give more thrust on interdisciplinary or multi-disciplinary projects.
  9. The Sponsored project / Consultancy projects will be governed by the MoU signed by the Registrar of the University and the sponsoring agency/Industry. The guidelines for drafting MoU  / NDA are available with the University.
  10. The Sponsored / Consultancy project once started the PI / University receives the sanction letter if the funding is from the Government /Private / Industries and will receive the partial / full funds from the concerned Sponsoring agencies / Industries.
  11. A separate bank account is to be used for handling all funds related transactions to each and every Sponsored / Consultancy project funds received to the main University account so that mixing up of the sponsored/consultancy project funds with other funds may be avoided.
  12. The PI is expected to follow the University guidelines for the purchase of equipment after getting the approval from the Government / Sponsoring agency / Industry. The equipment or consumables will be maintained in the separate stock register.
  13. After the completion of the project, it is the responsibility of PI to send the final completion report, audited statement of expenditure and utilization certificate (within two months from the date of completion of the project) to the Sponsoring agency / Industry through the Director CSRC / Registrar. A soft copy of the same is to be submitted to the Director CSRC Office.
  14. A completion certificate of the project should be obtained by PI from the Sponsoring agency / Industry
  15. The Sponsored / Consultancy project may be undertaken by an individual faculty or a group of faculty member of the department / other departments if required by the nature of the project in accordance with the terms and conditions as imposed by the University on the number of staff employed on contract basis.
  16. In case of personal / private consultancy the individual acts entirely in a private capacity and has no legal link with the University.
  17. In case of personal / private consultancy, no liability passes on to the University and none of the University resources may be used for this activity.
  18. Personal Consultancy will not be allowed typically in the following circumstances:
  19. When the Consultancy services are to support projects, such as research projects, which are already being conducted at Dr. MGR ERI

              When such Consultancy would contractually preclude Dr. MGR ERI or its faculty from engaging in other research or other consultancy

               When there is any potential to bring Dr. MGR ERI into disrepute

  •     Whether the proposed personal consultancy will impact on the individual’s work with Dr. MGR ERI
  •     To protect the available Intellectual Property of Dr. MGR ERI.

 

  1. The travel related to the Sponsored research / Consultancy projects will be followed as per the guidelines put forth by the University.
  2. If the Sponsored project / Consultancy amount is in the range of crore, the faculty may be given sabbatical leave with or without pay in accordance with the agreement made with the university management.
  3. Arbitration

In case of any special situations in MoU’s between faculty members and the organizations, if there are any deviations from the norms of CSRC, such deviations must get a prior approval of the Director-CSRC, Registrar and the Vice-Chancellor. The University Management’s decision is final on Consultant projects. In case of any contradictions, conflicts, discrepancies they should be brought to the notice of the Director-CSRC. If not resolved within ten working days, they may be taken up the Vice Chancellor / Registrar.

At the end of each year the policy document will be reviewed and necessary changes will be incorporated as per the requirement.

  1. The budget distribution for Sponsored Projects, Consultancy and Consultancy related activities are given below:
    • Project cost – 85%
    • Overheads – 15%

(Comprising - 5% to be transferred to Registrar, Dr. MGR ERI

  • 4% to be transferred to the Director CSRC.
  • 2% to be transferred to the consultant’s team. In cases, where there are 2 or more coordinators, the amount to be shared equally among the coordinators and deposited in their respective bank a/c with the concurrence of CSRC
  • 4 % to be retained at CSRC)

 

  1. All the funds related to Sponsored Research & Consultancy will be maintained by CSRC.

 

  • CONSULTANCY CATEGORIZATION

On the total consultancy amount after detecting the service tax, the following distribution can be made as applicable.

  • Retainer Consultancy

      • Dr.MGR ERI University – 5%
      • Department overheads – 5%
      • Centre for Sponsored Research and Consultancy (CSRC) -10% (Of which l0% to be kept for the support of R&D)
      • Consultant remuneration /Payment of remuneration to the concerned faculty and staff involved, including all expenditure – 80%

 

  • Consultancy services for Testing

 On the total testing amount after deducting the service tax, as applicable, the following distribution will be made.

  • Dr.MGR ERI University – 15%
  • CSRC Overheads – 20% (Of which l0% to be kept for the support of R&D)
  • Department maintenance – 15%
  • Consultant remuneration /Payment of remuneration to the concerned faculty and staff involved, including all expenditure – 50%
  • Consultancy services for Training

The norms for utilization of the income from training programs shall be as follows

  • Dr. MGR ERI University – 10%
  • CSRC Overheads – I0% (Of which l0% to be kept for the support of R&D)
  • Department – l0%
  • Coordinator for the conduct of the program- 70%

(Accounts will be settled with CSRC in case the program is conducted by Department’s and with the centre if it is conducted in the autonomous Centre’s).

  • Technology Transfer

The University motivates transfer of know how or marketing rights of products / processes developed by the faculty. In all such cases Memorandum of Understanding (MoU) has to be signed with the client to whom the technology or the marketing rights are being transferred.

  • Dr. MGR ERI University – 20%
  • CSRC Overheads – 20% (Of which l0% to be kept for the support of R&D)
  • Concerned faculty- 60%
  • Development of Software

Any software having intellectual property developed by the faculty member / student

will be the joint property of the developer, the University and any other agency / Industry who might have contributed to its creation, as applicable. The terms of sharing revenue from its commercial exploitation amongst the involved parties are to be worked out on a case-to-case basis and mentioned clearly in MoU that has to be signed. l0% to be kept

for the support of R&D from the total percentage granted for CSRC overheads as applicable in this section I

In the case of Consultancy where the expenditure component is high, special permission may be obtained from CSRC to modify the above, with the necessary budget approval from the Sponsoring Organization / Industry.

  • Purchase of Equipments / Instruments / Capital Goods and Materials

 All purchases of equipment and materials related to Sponsored / Consultancy projects are only to be utilized for that specific / research purposes. The necessary certificate related to Customs Duty / Excise Duty exemption will be signed by the Director, CSRC / Registrar. The request from the PI / Director, CSRC / will be endorsed by one of the members of the Research Advisory Committee and routed through the Director, CSRC to the Registrar for the issue of certificate for the purchase of equipment and materials related to projects.

  • Maintenance of Stocks

 Maintaining the correct account of the stock is as important as the purchase formalities. The procedures outlined as per the guidelines of the University must be adhered to with regard to the maintenance of stocks. The information about the assets created through Sponsored / Consultancy projects shall be furnished to CSRC while submitting the funds utilization certificate in the prescribed ISO format.

  • STAFF RECRUITMENT FOR SPONSORED / CONSULTANCY PROJECTS

The Sponsored / Consultancy projects can have the staff appointed, on a temporary basis, for technical activity, by any of the procedures given below:

  • Staff appointed based on regular advertisement and selection.
  • Staff appointed on ad -hoc basis
  • Students employed on part-time basis
  • University staff engaged for specific tasks

In case of appointment for administrative activity under the project (where the funding agency has given its approval) the Principal Investigator, has to approach the Common Selection Committee through the HOD / Director of Centre. A copy of the appointment order issued in such cases should be sent to the Director, CSRC.

If the services of external consultants are required, the faculty consultants on consultancy assignments can avail, with the prior approval of the Director CSRC, provided the faculty member certifies that the services are of a nature for which the expertise is not available in the Department / University. The honorarium payable to external consultants shall not exceed 50% from the total of the consultant’s payment (as mentioned in this section with

reference to the consultancy category) given to the consultants for carrying out the work.

 

  • Temporary Staff Recruitment

In order to attract good candidates for sponsored/consultancy activity, the advertisement for temporary positions in projects can be released either in the University website, newspapers or in professional journals. The expenditure can be met from the contingency grants of the project, with prior approval from the Director CSRC.

Project Staff selection is based on regular advertisement / circular can be employed for the entire consultancy period. The procedure to be followed shall be as follows:

  1. The candidates, if necessary after a preliminary short listing and oral presentation with / or written test, would be Interviewed by a Selection Committee constituted as follows:
    • Heads of the Department / Directors of Centre’s – Ex-officio Member.
    • Principal Investigator / Faculty consultant – Convener.
    • One nominee of Director, CSRC from the panel of names approved by the Registrar
    • Any member as per the mandatory requirement of the consultancy projects if any.
    • The appointment orders as per the specified format given by CSRC are to be issued by the Registrar of the University or by the respective Directors of autonomous centre’s where the staff will be employed.
    • In the appointment order, the name of the project should be mentioned and the appointee should be employed only in one consultancy project at a time.
    • The maximum tenure of project staff appointment can be for the duration of the Consultancy project period with the consent of the PI.
    • Wherever the services of the project staff are needed for some work other than the project where he / she is employed, such should be done only with the approval of the Principal Investigator of the project. In such cases, the project staff is eligible for overtime (OT)/ allowance / remuneration from other sources provided such remuneration during the month does not exceed 25% of his/her salary for that month. Such remuneration cannot be coupled together.
    • It is the responsibility of the Principal Investigator to monitor the terms and conditions of all staff appointed in the specific project.
    • In the cases of extension for Sponsored / Consultancy project staff for another term within the project period, the extension should be recommended by the Principal Investigator and endorsed by the Registrar / the Director of the respective centre’s. The extension orders will be issued by the Registrar / Director of the respective center.
    • 6.1.8 Copies of appointment / extension orders issued to staff by Registrar / Directors of autonomous Centre’s must be sent to CSRC and to respective departments and Research Centre’s.
  • Staff Appointed on Ad-hoc basis

Wherever necessary, suitable candidates may be given ad-hoc appointments at any point during the course of the project, but restricted to a maximum of 6 months at a stretch. In cases where extension is requested, then the individual has to go through the procedure indicated for ‘Selection of staff on temporary basis.

  • Students employed on Part-time basis

Services of full time students may be utilized after office hours and during holidays for specific scientific / technical works relating to the Consultancy projects with the approval of the HOD / Registrar and the guide of the student, especially during their project semesters. The remuneration that could be paid to the student shall depend on the following norms :-

 

S. No

Category of Students

Remuneration in Rs. (per hour)

1.

For PG (M.S. by Research/M.Tech )

150/-

2.

For M.Phil and PhD students

200/-

3.

For Post Doctoral students

250/-

 

Maximum number of hours in a month must be restricted to 50 hours. Remuneration shall be paid only in the form of cheque.

  • University staff engaged for specific tasks

University staff can be engaged for specific tasks in the project outside the normal university working hours, subject to a maximum of 60 hours in a month and may be remunerated as per University norms which are said to exists with time to time variations

for Chief Superintendent / office superintendent / technical staff / Assistant / Junior Asst / Steno / Typists / Store keeper / RC / Drivers.

  • Sponsored Projects / Consultancy Staff Salary

The project staff involved in consultancy projects shall be paid from the funding received on a consolidated basis under various categories within the salary range specified as follows:

S. No

Manpower position

Essential qualification

Upper

age limit

Monthly emoluments

(Rs)

1.

Research Associate- III

Doctoral degree in science/Engineering from a recognized university with four years R & D experience in

technical organizations

40 yrs

46,000

2.

Research Associate

-II

Doctoral degree in science / Engineering from a recognized university with two years R & D experience in technology

organizations

35 yrs

43,700

3.

Research Associate

-I

Doctoral degree in science / Engineering from a recognized university with two years R & D experience in technology

organizations

35 yrs

28.750

4.

Senior Research Fellow

Master’s degree in science / Engineering from a recognized university with four years R & D experience in technology

organizations

40 yrs

32,200

5.

Junior Research

Fellow

Master’s degree in science/Engineering from a

recognized university.

28 yrs

28,750

6.

Project Manager/ Scientist

Doctoral degree in science/ Engineering from a recognized university with 20 yrs

experience in the relevant field

Minimum

age of 45 yrs

1,25,000

7.

Project Assistants

BSc /3-year diploma in Engineering and technology

50 yrs

23,000


The range of salaries have been proposed to accommodate the variation in the prevailing rates in the industry, the qualification and experience of the candidate, the availability of funds in the Consultancy Project etc. and the Selection Committee should recommend the salary to be fixed for a given candidate

  • Travel

Project Investigators and consultants are permitted to visit on field work, attend meetings conferences, seminars and workshops, within the country, utilizing the funds of the project /consultancy, subject to provision, with prior permission of the Director CSRC/ Registrar on the recommendation of the Director CSRC. All the visits of consultancy staff, including of promotional visits and project presentation, shall be approved by the Director, CSRC.

All travel related to consultancy projects will be treated as on duty. AII travel related to consultancy and testing will be treated as special casual leave/ON DUTY with prior permission from Registrar to which the faculty member/staff is entitled.

Travel related to the Consultancy projects will be permitted by Director, CSRC. Their requests are to be routed through the Head of the Department to the Director, CSRC for approval (in the prescribed form). The principal investigator of projects must take care that the total expenditure for travel shall not exceed the amount, allotted under this head in the project. With regard to claiming of taxi/ auto fare the actual can be claimed for travelling to / from the Airport / Railway Station with due certification of the receipt.

  • TA & DA norms

The TA/DA norms for the expenses that are booked under the sponsored projects/Consultancy are as follows :

  • Journey:

    • By Train: Up to 2 tier A/C (Ticket should be produced.)
    • By Air: As per eligibility (Boarding pass should be produced). If the flight ticket is booked through a travel agent, Service charge/ tax paid by the agent can also be claimed.
    • By Road: If private vehicles are hired, original printed and stamped receipts along with printed trip sheet with vehicle number will only be accepted. field visits, if the journey commences from Chennai, effort should be made to hire the vehicle through Logistic Centre. Written permission to hire a vehicle should be obtained from CSRC before the journey.

The DA settlement will be as per the guidelines given below: Journey DA:

  • By Train: 2/3 of first class train fare as lump sum.
  • By Air: Rs. 2000/- per trip, to and fro, including all expenses incurred in undertaking the journey and journey DA. (Already approved).
  • Accommodation: Will be reimbursed for actual expenses on production of receipts inclusive of taxes.
  • Expenses: Will be reimbursed at actual expenses on production of receipts inclusive of taxes.
  • Boarding and all other incidental charges: Rs. 1000/- per day lump sum inclusive of taxes.
  • Number of Days: The number of days should be informed to the CSRC office in advance and a written permission should be obtained.

TA & DA for Sponsored project / Consultancy staff, Students involved in sponsored projects/consultancy and Technical staff wherein expenses are booked under the Consultancy shall be reimbursed for their travel and accommodation expenses based on their certification /recommendation by the consultants /

investigators.

Travel for developing Collaborations both National and International visits International Collaborations are developed with the help of Centre for International Relations. After appropriate MoUs are signed, suitable faculty and students are approved for travel to the International University. The airfare and staying costs are borne by the University. In the case of faculty applying for travel to an International University, academic leave with salary is given. Partial travel costs are borne by the University.The decisions for International Travel are managed by the International Relations Office in consultation with the Director CSRC/ Registrar /VC, Dr MGR Educational and Research Institute. Towards Indo – Canadian Collaborations, The Institute is a member of Indo Shastri Canadian Institutes from the year 2018.

 

  • Registration Fee for Conference related to Sponsored Research / Consultancy

 When registration fee is payable, a documentary evidence, i.e. conference brochure should be enclosed along with the proof of payment to the conference. The Registration fee will be reimbursed in the form of cheque / DD in favour of the project investigators/Consultant/participant presenting paper / attending the conference. The consultant may also make payment of registration fee directly and claim reimbursement later producing the documentary evidence.

  • Advance for TA/DA

  • When an advance for travel is required, it should be specifically mentioned in the TA / DA approval request and in the case of Air Travel a copy of the proforma invoice for air travel, air ticket/ train ticket/e-ticket should be enclosed.
  • If the mode of travel is higher than the eligible class, Investigator / Consultant / Project staff should furnish justification for the same and obtain approval of the Director CSRC / Registrar / President.
  • The travel should be performed during the Projects consultancy tenure.
  • Settlement of Final Claim:

  • The final TA/DA claim should correspond to the original approval of the Director/Registrar
  • If mode / class of travel is higher than the eligibility, the consultant has to submit, with the claim, the approval of Director CSRC/Registrar/President is justifying the same.
  • The travel should have been performed during the Project tenure.
  • Air tickets /Train tickets e-tickets and boarding pass should be enclosed.

If the respective agencies do not support the travel expenses of faculty members for presentation of the proposals, the Director CSRC is authorized to approve the reimbursement of the travel expenses from CSRC funds with the approval of / ratification by the Registrar.

 

  • International Travel related to Sponsored Research / Consultancy

In the case of international travel, the requests of the faculty members, project staff from the departments and autonomous centre’s will be routed to International Affairs Cell through the Director, CSRC for permission by the Registrar in prior. A copy of the proceedings issued should be available in the Director, CSRC office and International affairs section.

  • Refreshment and Hospitality Expenses

The CSRC/University can release funds from the CSRC account/University account (Depending on the availability of the funds) for refreshment expenses and to meet the local conveyance, accommodation and hospitality expenses for visiting members and review teams, based on the submission of the original bills with certification by the consultant

  • MoU / Agreements / Contracts

 All MOU’s relating to Projects, Consultancy, Testing and Training will be processed by the Director, CSRC for approval. The MOU’s will be signed by the Registrar, Dr. MGR ERI.

  • Research Support Schemes

 The CSRC would take up various initiatives to encourage and promote revenue- generating R&D activities in the University. From the resources it generates, it would strive to provide funds to the faculty members, especially the ones joining newly, to create research facilities, prepare project proposals, etc. It would also strive to extend financial support for filing patent applications of the faculty / students of the University through the Research publications and IPR office.

         Incentives for Research / Consultancy projects

The University motivates the faculty members who have received external grants for sponsored research/consultancy. They are appreciated by the management by circulating an appreciation note and giving Incentives as per the norms of the University.

  • Incentives for Conference Publications / Technical Session Chairperson/Invited Speaker in connection to Sponsored Research / Consultancy

Faculty may apply for the reimbursement of Registration Fee for attending Conferences and other external events. They can also get academic leave for the day by applying and informing the Office.

  1. Incentives for Research Publications related to Sponsored /Consultancy Projects The incentives for publications related to Sponsored /Consultancy Projects will be routed through the Sir C.V. Raman Journal Club

MGR Research Publication Reward Policy – V2.0

CATEGORY : PUBLISHER / TITLE

(The Publisher / Journal title to be identified by the Department and approved by Publication Advisory Committee

 

     

1.Faculty

  1. Author is Eligible for Full Grant if the paper is associated with University Name.
  2. Co- Author is Eligible for 50% grant if the paper is associated with University name and the main author belongs to another University
  3. One claim per paper

A*

Journal Identified by Department

Rs. 20000

Members 2.Research

Scholar#

     
     

[# - Eligible after

B*

Publisher Identified by Department

Rs. 15000

their basic eligibility

     

Publication]

*All the Heads are requested to identify the Journals & Publishers for A & B Category and get approval from the Research Publication Advisory Committee through Dean EPA Office

CATEGORY : RESEARCH SEARCH ENGINE

 

Category

Publisher

Amount

Who is Eligible

Criteria

 

Thomson

12,000

1)Faculty Members

  1. Author is Eligible for Full Grant if the paper is associated with University Name.

  1. Co- Author is Eligible for 50% grant if the paper is associated with University name and the main author belongs to another University

  1. One claim per paper

C

Reuters WOS

 

2)UG FT/PT Students

 

Indexed

 

3)PG FT/PT Students

     

4)Research Scholar#

     

[# - Eligible after their

     

basic eligibility Publication]

     

1)Faculty Members

D *

Scopus

6,000

2)UG FT/PT Students

     

3)PG FT/PT Students

# – Eligible only 3 paper / year

CATEGORY : SCOPUS INDEXED CONFERENCE PUBLICATION

Category

Publisher

Amount

Who is Eligible

Criteria

E

Scopus Indexed (International) (Outside Country)

9,000

1)Faculty Members 2)UG FT/PT Students 3)PG FT/PT Students

  1. Author is Eligible for Full Grant if the paper is associated with University Name.
  2. Co- Author is Eligible for 50% grant if the paper is associated with University name and the main author belongs to another University
  3. One claim per paper

F

Scopus Indexed (National)

(Inside Country)

4,000

CATEGORY : INDEXED BOOK / BOOK CHAPTER PUBLICATION

Category

Publisher

Amount

Who is Eligible

Criteria

G

Indexed Publisher

20,000@

Faculty Members

  1. Author is Eligible for Full Grant if the paper is associated with University Name
  2. Co-Author is Eligible for 50% grant if the paper is associated with University name and the main author

belongs to another University.

 

*These are general guidelines. Time to time variations are said to exist.

 

  • Roles and Responsibilities
  • Roles and Responsibilities of Principal Investigator (PI)

 

  1. Sponsored projects are ones that are granted by public, private, industry, agencies of fixed duration on cost.
  2. The PI does not charge any honorarium / consultation fees for the sponsored project.
  3. PI is solely responsible to spend the quantum of grant and submit periodic reports utilization statements as and when required by the sponsors.
  4. For the sponsored projects from the industry or other private agencies any balance funds at the end of the project will be surrendered to the University / Sponsoring Agency.
  5. If the agency permits to retain the unspent balance, this amount to be spent for the development activity of the University with proper approval from the Director CSRC/ Registrar / Vice- Chancellor.
  6. In other government sponsored projects, the un-utilized funds should be returned to Sponsoring Agency after the audited statement of accounts and the Utilization Certificate.
  7. PI will be signing the agreements and MoUs for the concerned sponsored/consultancy projects as per the requirement.
  • Roles and Responsibilities of Co-investigator (Co-PI)

    1. He / She must assist the PI in all aspects of the project, until the project gets completed successfully.
    2. He / She must assist the PI in drafting the periodical reports, presentations to the Research Expert committee and periodical meetings
    3. He / She must have a complete idea of the Sponsored / Consultancy project
    4. He / She must monitor the stock register relating to the equipments / consumables by coordinating with the concerned staff and report any discrepancy to the PI immediately.
    5. He / She must monitor and maintain all the files related to the Sponsored / Consultancy projects in coordination with the PI.
    6. He / She must assist the PI to coordinate with the CSRC office for signing the related agreements and MoUs for sponsored/consultancy project
  • Roles and Responsibility of the Dean / Deputy Dean – Sponsored Research / Consultancy

    1. Framing the policy document and periodic revisions
    2. Monitor the individual faculty for achieving the targets for that year
    3. Arrangements in place for ensuring that core activity is not adversely affected by the Sponsored project/Consultancy work
    4. Individual workloads
    5. Ensure that the recommended sponsored project / Consultancy work is forwarded to the Office of the Director-CSRC for approval
    6. Ensure a register is kept for all Sponsored research / Consultancy activity within their faculty
    7. Send an Annual Report of the Sponsored projects / Consultancy Works carried out in the Department to the Director-CSRC for onward transmission to the Office of the Registrar / Vice Chancellor. The Annual Report shall be submitted on or before 31st December of each year.
  • Roles and Responsibility of Director-CSRC

    1. Strategic objectives for Research and Innovation
    2. The reputational risks and benefits of engaging in the activity
    3. Initiation of the agreements and MoU and will be the signing authority in addition to the Registrar
    4. Where the agreement with the client requires periodic reporting to the client, ensure that the Pl complies with the agreement terms and conditions and forward copies of such progress reports to the Head of Institution / VC for review.
    5. Ensure that the progress of the Sponsored research / Consultancy is as agreed to with the client, through periodic review of the work of the PI and his team to provide intervention and support as required to ensure the progress of the University
    6. Sponsored Research / Consultancy work is on track.
  • LIST OF FUNDING AGENCIES FOR SPONSORED RESEARCH

 

1. Aeronautical Research &

Development Board

http://drdo.gov.in/drdo/boards/ardb/onde

x.html

2. All India Council for Technical

Education(AICTE)

http://www.aicte-india.org/

3. Atomic Energy Regulatory

Board(AERB)

http://www.aerb.gov.in/

4. Board of Research in Nuclear

http://www.britishcouncil.in/


Sciences(BRNS)

 

5. British Council Division, New Delhi

http://www.bmtpc.org/

6. Building Materials & Technology

Promotion Council, New Delhi (BMTPC)

http://www.bmtpc.org/

7. Commissioner of Horticulture and

Plantation Crops (CHPC)

http://www.tn.gov.in/detail_contact/4567

/4

8. Council of Scientific and Industrial

Research(CSIR)

http://www.csir.res.in/

9. Defence Research & Development

Organisation (DRDO)

http://drdo.gov.in

10. Department of Atomic Energy

http://dae.nic.in

11. Department of Biotechnology

http://dbtindia.nic.in/index.asp

12. Department of Environment &

Forests(DEF)

http ://envfor.nic.in/

13. Department of Information

Technology

http://deity.gov.in/

14. Department of Ocean Development

(DOD)

http://dod.nic.in/

15. Department of Science &

Technology

http://www.dst.gov.in/

16. Department of Scientific and

Industrial Research (DSIR)

http://www.dsir.gov.in/

17. Department of Space, Ahemedabed

& Bangalore (DOS)

http://dos.gov.in/

18. Euroindia – ICT Cooperation Initiative

http://ercim-news.ercim.eu/en74/joint-

ercim-actions/euro-india-ict-cooperation- initiative

19. IBM India Research Lab (IBM IRL)

http://www-07.ibm.com/in/research/

20. Indian Council of Medical Research

(ICMR)

http://www.icmr.nic.in/

21. Indian Space research organisation

http://www.isro.org/

22. Indira Gandhi Centre for Atomic Research (IGCAR)

http://www.igcar.ernet.in/

23. Indo – South Asia Research Funding

http://www.southasianist.info/india/sfundi

ng.html

24. Indo – US Research Fellowship for

Indian Researchers

http://www.indousstf.org/fellowship.html

25. Intel Public Affairs International

contribution

http://www.intel.com/pressroom/contacts

26. International Centre for Genetic

Engineering and Biotechnology

http://www.icgeb.org/home.html

27. M/S Chennai Petroleum Corporation

Ltd(CPCL)

http://www.cpcl.co.in


28. Ministry of Earth Science, GOI, New

Delhi(MOES)

http://dod.nic.in/

29. Ministry of Environment & Forests

http://envfor.nic.in/

30. Ministry of New and Renewable

Energy

http://www.mnre.gov.in/

31. Ministry of Power, Central Power

Research Institute(CPRI)

http://www.cpri.in/

32. Ministry of Social Justice &

Empowerments (MOSJE)

http://socialjustice.nic.in/

33. Ministry of Water Resources

http://wrmin.nic.in/

34. National Board for Higher

Mathematics (NBHM)

http://www.nbhm.dae.gov.in/

35. Naval Research Board

http://www.nrbdrdo.res.in/

36. Oil Industry Development

Board(OIDB)

http://www.oidb.gov.in/

37. Petroleum Conservation Research

Association (PCRA)

http://www.pcra.org/

38. Royal Society of UK

http://royalsociety.org/

39. Shastri Indo-Canadian Institute

http://www.sici.org/home/

40. Solutions for Environment Contrasts in

Coastal Areas(SECOA)

http://www.projectsecoa.eu/

41.Tamilnadu State Council for Science &

Technology

http://www.tanscst.nic.in/

42.Tata Institute of Fundamental Research

http://www.tifr.res.in

43. The Centre for Industrial Consultancy and Sponsored Research, Indian Institute of Technology Madras,

Chennai(IITM/ICSR)

http://www.iitm.ac.in/icsr

44. The Combat Vehicle Res.& Dev.Estt.

Avadi, Chennai

http://drdo.gov.in/drdo/labs/CVRDE/Engli

sh/index.jsp?pg=contact.jsp

45. The Development of Rural Development and Panchayat

Raj,Chennai(DRD&PR)

http://www.tnrd.gov.in/

46. The European Union Collaboration,

Switzerland

http://www.eda.admin.ch/eda/en/home

47. The Aeronautical development

Establishment, Banglore(ADE)

http://www.drdo.gov.in

48. The Defense Research & Development Establishment,

Gwalior(DRDE)

http://drdo.gov.in/drdo/labs/DRDE/English

/index.jsp?pg=homebody.jsp

49. The Department of

Space,Bangalore(DOS)

http://dos.gov.in/

50. The Gesellschaft Fuer Technische

http://www.dwih.in/giz


Zusammenarbeit GOI, New

Delhi(GTY)

 

51. The Indian Institute of Technology,

Chennai, NTRO (IIT)

http://www.iitm.ac.in/

52. The Inter-University Accelerator ,GOI,

New Delhi

http://www.iuac.res.in/

53.The Ministry of Environment and

Forests, New Delhi(MOEF)

http://www.envfor.nic.in/

54. The Ministry of Human Resources

Development, New Delhi(GTY)

http://mhrd.gov.in/

55. The National Aerospace Laboratory,

Banglore(NAL)

http://www.nal.res.in/

56. The National Institute of  Ocean

Technology (NIOT),velachery, Chennai

http://www.niot.res.in/index.php

57. The National Medicinal Plants Boards,

GOI, New Delhi (NMPB)

http://www.nmpb.nic.in/

58. The Oil and Natural Gas Corporation

Ltd., Chennai (ONGC)

http://www.ongcindia.com/wps/wcm/ 

connect/ongcindia/home

59. The Tamilnadu Forest Development,

Chennai (TNFD)

http://www.forests.tn.nic.in/notice,html

60. The Tamilnadu pollution Control

Board, Govt.of.Tamilnadu(TNPCB)

http://www.tnpcb.gov.in


Annexure 1

ENDORSEMENT FROM THE INSTITUTION

(For Consultancy)

 

(To be given on Letter Head) Project Title :

  1. Certified that the Institute welcomes the participation of

Shri/Smt as the Principal Investigator and

. ………………………….as the other investigator(s) for the consultancy project and that in the unforeseen event of discontinuance by the Principal Investigator, the other investigator(s) will assume the responsibility of the fruitful completion of the project.

  1. Certified that the equipment and other basic facilities as enumerated. Other administrative facilities as per terms and conditions of the policy document, will be extended to the investigator(s) throughout the duration of the consultancy project.

 

Name and signature of the Registrar Date :

Place :

Annexure 2

Agreement between Industry and Dr MGR Educational and Research Institute

(Applicable for Consultancy)

Dr. M.G.R. Educational and Research Institute located at E.V.R. Periyar Salai, Maduravoyal, Chennai -600095 (hereinafter referred to as Dr. MGRERI) has been granted Funding for from the (Name of the Industry with complete postal Address, email id, mobile number

and website link)… , to promote knowledge based and

technology- driven start-ups by harnessing the intelligent minds and their innovation potential in an academic environment, hereby enter into an agreement with

 

The following faculty/students of Dr. M.G.R. Educational and Research Institute

(Hereinafter referred to as consultants)

Towards the consultancy to convert their idea into a viable business proposal on the 21 of September 2017.

Objective of the Agreement

The team / Individual faculty in collaboration with Dr MGRERI has to do the following:

  • Testing if there is a market for the idea
  • Link into specific specialist networks and expertise
  • Produce a prototype
  • Form a business plan
  • Present to external investors, if required

Responsibilities of the Dr MGR ERI

  • Dr. MGRERI will facilitate the development of the idea given by the team/Individual faculty into a viable business plan by offering structured coaching, infrastructure, networking and economic support for the development of the consultancy work.
  • Dr. MGRERI will assign the team / Individual faculty will identify a structured coaching in key areas of technology, IPR, team and market opportunity.
  • Dr. MGRERI will provide space for the team/Individual faculty at Dr. M.G.R. Educational and Research Institute, Maduravoyal or Adayalampattu Campus.
  • Consultation fee for the consultancy work will be provided as mentioned in Policy Document (refer policy document)

Enable the required networking for the consultancy with that industry / company proposed by the concerned faculty. Enable presentation to that industry for funding.

Intellectual Property Rights: In the event if the prototype has the potential for commercialization, the University will assist in the patent application process. The ownership of the patent will be decided from case to case:

  • Industry from where consultancy is received will apply for the patent with the innovators named.
  • If the Industry gives a No Objection Certificate, the University can apply for the patent on their name.
  • Dr. M.G.R. Educational and Research Institute will apply for the patent with the innovators named. The innovators will get the first right of commercialization if they are the entrepreneurs.
  • If the University and Industry gives a No Objection Certificate, the team/Individual faculty can apply for the patent on their name.

 

Responsibilities of the Consultant’s team or Individual Consultancy

  • The team / Individual faculty has to interact to create a viable Business Plan. This will give a structured coaching in key areas such as the technology, customer, team, IPR, funding, market opportunity.
  • The team / Individual faculty must create a prototype to prove their idea and get market feedback. At the end of the period the team/Individual faculty will be

encouraged to make a presentation to the industry to bring in private investments.

  • Seed Funding: Each team/Individual faculty can get seed funding for creating their prototype or for activities related to developing their consultancy work. The

application for funds for purchase of material etc. must be submitted to the Dean / Deputy Dean – Consultancy / Principal Director (Research) Dr. MGR ERI in the format given. All the bills etc. must be submitted to the Auditor through the Faculty In charge.

  • The team / Individual faculty must attend monthly review meetings and must report to the Dean Consultancy/Director and Faculty In charge.
  • Tenure: The project will be reviewed by an external committee of experts within 6 months. The project must be completed within a year of the start of the acceptance of the grant and the prototype must be submitted to Dr. MGRERI.
  • Materials purchased for the project from the seed funding will be the property of the Institute. If the team/Individual faculty wishes to take it with him/her, the funding given by the Institute will be treated as a loan without interest which has to be repaid.

 

  • Termination Policy:

 

    • The team / Individual faculty can exit from the Consultancy facilitation at any time with proper written permission
    • Dr. MGR ERI may expel Pre- incubate at any time if he / she is not abide with the rules and regulations of Dr. M.G.R. Educational and Research Institute.
    • Dr. MGR ERI DST also has authority to expel he/she who is indulged in interdisciplinary activities inside Dr. MGR ERI.

Signed by Signed by 

Consultant Team/Individual Faculty Director -CSRC

 

Registrar

Dr. M.G.R. Educational and Research Institute

Annexure 3

Dr. MGR ERI UTILIZATION CERTIFICATE

 

S. No

Description

Amount Released

Expenditure

Balance

 

Recurring

     

1

Equipments

     

2

Product

     
 
 

Non Recurring

     

3

Consumables

     

4

Contingencies

     

5

Outsourced

Services

     

6

Travel

     

7

Patenting

Charges

     

8

Company

Incorp Fees

     

9

Miscellaneous

     

Total

   

 

Certified that I have satisfied myself the conditions on which grants were sanctioned have been duly fulfilled/are being fulfilled and the money has been actually utilized for the purpose for which it was sanctioned.

Date:

Place:

Signature Signature

Name Name

Chief Finance Officer Head of the Organization (Head of the Finance)

Annexure 4

 

EMPLOYEE CONFIDENTIALITY AND NON-DISCLOSURE AGREEMENT

(Applicable for Consultancy Projects)

THIS AGREEMENT, made on 2ndDay of January, Two Thousand Sixteen, between

Dr. M.G.R. Educational and Research Institute, a Deemed to be University under Section 3 of the UGC Act of 1956, located at E.V.R. Periyar Salai, Maduravoyal, Chennai – 600 095,

Tamil Nadu, India (hereinafter called “employer”), represented by its Registrar And Dr. (here in after called “employee”) of ,Chennai. Contact no.

WITNESSETH:

WHEREAS Employee has been engaged by the Employer to perform certain services in connection with the Research, development, design of scientific problem and support Employer in its various activities;

WHEREAS the parties anticipate that in the course of performing such services Employee will be given access to confidential information pertaining to the Employer’s scientific programs, research activities, any third party consultancy projects and operations, when information is valuable and not generally known to others; and

WHEREAS it is anticipated that the Scientific activities and other services to be performed by Employee will include services relating to third party or to funding agencies intended to become a part of the Employer’s proprietary information or proprietary products which, with or without further modification, may be used or patented or licensed or sold by Employer to third parties; and

WHEREAS the parties desire to confirm their respective rights in and to such proprietary information and products, as well as to preserve the confidentiality of the same;

NOW, THEREFORE, in consideration of the premises and the mutual covenants and conditions herein set forth, as well as other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, it is agreed that:

  • Employee shall promptly disclose to Employer, in writing, all inventions, ideas, discoveries, and improvements whether or not patentable or registrable under Copyright or similar statutes, made or conceived or reduced to practice or learned by Employee, either alone or jointly with others, during the period of employment with Employer and during the employment hours and utilizing the infrastructure of the Employer. Employee agrees that all such inventions (intellectual, visual or material) are the sole property of Employer.
  • Employee assigns to Employer all right, title and interest in and to any and all inventions, ideas, discoveries, and improvements, with the exception of inventions, ideas, discoveries, and improvements that qualify for protection
  • Any inventions, ideas, discoveries, and improvements conceived or made by Employee prior to the execution of this Agreement and not intended to be included with in its provisions are listed or described on Exhibit “A” attached to this Agreement, and the absence of any such list or description indicates that there are no such inventions, ideas, discoveries, or improvements not covered by this Agreement.

 

 

  • Confidential Information

 

The terms “Confidential Information” and “Proprietary Data” mean information and data not generally known outside, including but not limited to, patent applications, information relating to inventions, discoveries, products, plans, calculations, concepts, design sheets, design data, system design, blueprints, Computer programs, algorithms, software, firmware, hardware, manuals, drawings, photographs, devices, samples, models, processes, specifications, instructions, research, test procedures and results, equipment, identity and description of computerized records, customer lists, supplier identity, financial information, business plans, costs, pricing information, and all other concepts or ideas involving or reasonably related to scientific programs, research activities, student project information and operations and shall include all information disclosed to or received by Employee in the course of the performance of tasks assigned by Employer to the Employee to the extent that such information:

  1. constitutes or relates to Scientific research programs, research activities, developed or to be owned by Employer (or any parent or subsidiary or affiliate), including design information and documentation, work flow documentation, performance and functional specifications, operations

manual, and all know-how and technology embodied in such scientific program or research activity and documentation; (ii)constitutes or related to the Scientific programs or other work product to be produced or developed by Employee for Employer, and marked confidential, except for subject matter and information:

  • To the extent that is necessary to be disclosed to the partner from other institutes for collaboration projects or outsourcing of certain work or research publications / dissemination or technical notes or research reports to be submitted to funding agencies
  • That becomes generally known or available to the public without breach of this Agreement;
  • that is known to the Employee at the time of disclosure, or as evidenced by written records;
  • that is known or independently developed by the Employee outside the working hours without using the infrastructure of the Employer and can be proven as such through written records of the Employee;
  • that is disclosed to the Employee in good faith by a third party who has an independent right to such subject matter and information;
  • that is required to be disclosed by law.

 

  1. Nondisclosure; Continuing Obligation. Employee shall not use any confidential information of Employer for any purpose other than as necessary for the performance of tasks assigned by the to the Employee; and Employee shall not transfer or disclose any confidential information to any person, corporation, agency or other entity, without the prior written consent of Employer. The restrictions set forth herein with regard to use or disclosure of information shall continue after termination of any agreement under which Employee may be performing services for the and shall apply so long as any information subject to such restrictions shall not properly have come into the public domain by disclosure in issued patents or otherwise. Employee will not disclose to or use any trade secret or other confidential information of any third party of which the employee may have knowledge without the express permission of the owner of such information.
  2. Rights in Employee’s Work Product. All programming, inventions, documentation, data or reports generated or developed by Employee pursuant to agreement with the Employer, and all other tangible and intangible results and work products of the services performed by Employee for the Employer (all of which are sometimes referred to here in as the Employee’s “work product”) ,shall be and remain the exclusive property of the Employer and shall be treated for purposes of this Agreement as confidential information of the Employer, and Employee shall not make any use or disclosure of any such work product except in accordance with this Agreement. The Employee agrees specifically that all work products, to the extent permitted by law, shall be considered works made for hire for the benefit of the Employer. Employee shall perform any acts that may be deemed necessary or desirable by the Employer to confirm or evidence more fully the Employer’s ownership of all materials referred to in this Section to the fullest extent possible, including without limitation, by executing further written assignments or other instruments of transfer in such form as may be requested by Employer. Employee hereby represents and warrants that he/she has the full right and authority to perform her obligations, to convey to the Employer the unencumbered ownership of his work product, and to grant the rights and licenses herein granted, and that he/she has neither assigned nor otherwise entered into any agreement by which he/she purports to assign any right, title, or interest to any technology or intellectual property right that would conflict with his obligations under this Agreement.

           Any benefits accruing from assignment of rights to third parties will be shared between Employer and Employee under mutually agreed terms.

The Employee however gets the first right to get a license if he/she wishes to commercialize any of the work products by entering into a separate agreement in the form of a spinout/spin-off company. Any benefits accruing from any consultancy work carried for third parties will be shared between Employer and Employee under mutually agreed term

 

  1. Return of Materials.

Upon the termination of any agreement under which Employee may be performing services for or Developing products or materials for the Employer, Employee shall promptly return all copies of any memoranda, manuals, brochures, external or internal specifications, books, records, papers, writings, or other documented confidential information of the Employer, including all work product and all notes or other materials made or complied by Employee. To the extent that any confidential information may have been recorded or otherwise placed in any computer memory or storage device or incorporated in any documents or material which cannot practicably be returned to the Employer, Employee shall promptly destroy, purge or delete from the same all such confidential information.

  1. Integration; Amendment; Severability. This writing is intended by the parties as the final expression of their agreement and is the complete and exclusive statement of the terms thereof, and supersedes any prior negotiations, representations or agreements between the parties on this subject. This Agreement may be modified or amended only by a writing signed by both parties. In the event that any portion of this Agreement may be determined to be invalid or unenforceable, the parties agree that such provision will be treated as if it had been deleted and that such in validity or non-enforceability will not affect the remaining portions of this Agreement. The parties agree to substitute for any such invalid or unenforceable provision a valid provision which shall approximate as closely as possible the intent and economic effect of the invalid provision. If, moreover, any one or more of the provisions contained in this agreement shall for any reason be held to be excessively broad as to time, duration, geographical scope, activity or subject, it shall be construed by limiting and reducing it, so that such provision, shall be, reduced and limited, and force able to the extent compatible to the applicable laws as it shall then appear.

Employee understands that the use or disclosure of any of the Confidential Information and/or Proprietary Data may be cause for an action at law or in equity in an appropriate court of the State of Tamil Nadu or of any state of India, and that without waiving the right to collect damages from Employee, Employer shall be entitled to an injunction prohibiting the use or disclosure of the Confidential Information and Proprietary Data.

IN WITNESS WHEREOF, the parties have hereunto set their hands or caused this Agreement to be executed, under seal, as of the day and year first above written.

Signature of EMPLOYEE Signature on behalf of EMPLOYER

DATE:

Annexure 5

ENDORSEMENT FROM THE INDUSTRY / SPONSORING ORGANIZATION

(To be given on Letter Head from Industry)

Project Title :

Certified that the Shri/Smt ………………………….. as the Principal Investigator and …………………………….as the other investigator(s) for the consultancy      project entitled      ……………………………………      worth      Rs.

……………………………………………(Amount in figures and words) was successfully completed   by the Principal Investigator and  the other investigator(s) during the period

…………………………………

Name and signature (Industry)

 

Date : Place :

Form for Accepting Consultancy

CENTRE FOR SPONSORED RESEARCH AND CONSULTANCY (CSRC)

Names of the Consultant(s) *#

Designation

Department/Centre

Contact details (Phone & E-mail id

       
       
       

*If more than one faculty is involved, principal consultant is to be identified

# If more than one department is involved, the percentage share of overheads for each department /Centre may be indicated

TITLE OF THE CONSULTANCY WORK

 

Name and address of the client (please

attach the copy of the client’s letter duly attested by the consultant)

 

Total consultancy amount ** (Excluding Service Tax)

**Service Tax at applicable rates to be collected from the clients along with the

consultancy charges

Rs. (Rupees in words)

No. Of Hours likely to be spent

 

The machines/instruments required

 

Duration of the work

Starting date Closing Date

Estimation of the expenses

Manpower - Rs.

Travel expenses - Rs. Procurement of materials – Rs. Procurement of Equipment – Rs. External Consultant - Rs.

Sub-Contracting of part of the work – Rs. Total expenses - Rs.

Estimated Honorarium for the consultant(s)***

Rs.

Overheads of the consultancy fees

30% of the total consultancy

***1. Procurement of equipment should normally be avoided. If the work needs procurement of the equipment, University procedure should be followed and taken into the stock register. It should not be handed over to the client.

  1. All the bills relating to expenses listed above should be certified by the principal consultant.

*** If there is no expenditure in the consultancy work, the 70% of the total consultancy will be the remuneration for the consultant.

Date: Signature of the Consultant(s)

Recommendation of the Director, CSRC

Dr/Thiru/Tmt is recommended / Not recommended to take up the above mentioned consultancy,

because

Date (Signature of Director, CSRC)

Permitted / Not permitted to take up the consultancy work

 

Date: Director, CSRC

For Office use in CSRC

Consultancy No. : Type: (consult or testing)/dept/SI.No/Year/Faculty Date of entry in the Consultancy register

Forwarded to the consultant and HoD / Director

Date: Signature of the Verifying Official

Date of completion of the assignment Date:

Certified that the consultancy assignment has been successfully completed and report submitted to the client. Copy of the letter to the client with his acknowledgment is enclosed. The remuneration payable to the consultant may be released, as per the distribution of the honorarium, in the format attached.

Date Signature of the Consultant(s)

PAY-IN SLIP for Consultancy Assignments

*Service Tax, as applicable, will be deducted from the total receipts of the Consultancy Projects.

 

Form for Payment of Remuneration / Honorarium to staff Department / Centre

Consultancy / Assignment No: Dated:

S.No

Dept/Centre

Name & Designation

Employee Id. No

Amount of Honorarium / Remuneration

Rs.

Income Tax

Rs.

Net amount

Bank a/c number

               
               
               

 

Date: Signature of the Principal consultant

 

Date: Recommendation of the Director, CSRC

REQUEST FOR SANCTION OF TA / DA / REGISTRATION FEE

FORM / PROJECT FUNDS

Visiting Member      Investigator (s) Other than Investigator Purpose of Visit (Letter of Invitation / announcement details to be attached) Seminar Symposium Meeting / Discussion


Conference Name & Designation: Department

Basic Pay Rs.

Registration Fee

/ Consolidated Pay Rs.

Name of the coordination

Project Number

Title of the Project

     

Date & Time of

No. of Working days

Place(s) of visit

Details of Meeting / Programme

Leaving

Return

 

The faculty member has to certify about alternate arrangement made for academic commitments during the absence from university.

Alternate arrangement made ( ) Not made ( )

 

Signature of the Coordinator / Staff

Amount of Regn. Fee

Cheque/DD to be drawn in favour of

Mode of Travel*

Class of Travel

   

AIR/TRAIN/BUS

 

*Justification to be given for Mode/Class of Travel higher than his eligible limit. Advance required (YES/NO) to be settled within 30 days of completion of the visit.

FOR USE IN CSRC OFFICE

TA/DA advance drawn Rs. and handed over on (dated) to

Dr/Thiru Assistance/Superintendent

Final settlement / adjustment———————————-Rs. ———- made on (date)

DIRECTOR

 

CONTENTS

Page No

  1. Preamble 1
  2. Objectives 1
    1. Identify the required manpower for carrying out scientific research 2
    2. Initiating new Centres of Excellence 2
    3. Formulating Sponsored and internal research guidelines 2
    4. Facilitate inter disciplinary research 3
    5. Publishing papers through high impact journals 3
    6. To create innovative ecosystem 3
    7. Academic and industrial collaborations 3
    8. To ensure and verify the quality of research outputs through research advisory council 4
    9. Incentives and awards for research excellence 4
      1. Research awards and publications rewards initiatives 4
      2. Financial assistance for journal publications 7
      3. Institutional fellowship for Ph.D Scholars 9
      4. Dr.M.G.R. ERI seed money to stimulate research ambience 9
  • PREAMBLE

Dr. M.G.R. Educational and Research Institute is committed to achieve excellence in Research & Development which is well represented in our university logo in terms strive to excel in Science, Engineering, Medicine and Management. This University supports the research policy with its mission and vision statements i.e., to provide contemporary knowledge and also to become a hub of higher-level teaching & learning for obtaining international recognition through interdisciplinary, inter- institutional research program. The R&D board is headed by the Vice Chancellor. The Research Board takes all strategic decisions, corrective actions, preparing, updating policies as per the UGC norms. The research policy is focused to stimulate, nurture and motivate both young and experienced researchers towards nation building.

Dr.MGR Educational and Research Institute will become one of the world leader in Research and Innovation focusing on solving both local and global challenges.

  • OBJECTIVES

The objective of the research policy is focused towards establishing a competitive research culture towards excellence by means of

  • Identification of the required manpower for carrying out scientific research.
  • Initiating new Centres of Excellence
  • Formulating sponsored and internal research guidelines.
  • Facilitating inter disciplinary research.
  • To promote research by publishing papers through high impact journals.
  • To create innovative ecosystem.
  • Academic and Industrial research collaborations.
  • To ensure and verify the quality of research outputs through research advisory council.
  • Incentives and awards for research excellence.
  • To encourage filing patents based on research findings.

To meet out the above objectives university research promotion advisory council works with the Planning and Development Committee, the Board of Management to muster the required research promotion budget allocation. Thrust research areas are monitored by the Directors and Deans who verifies the progress and further actions. The Research promotion advisory council facilitates and monitors research activities.

Objectives in details for research excellence

  • Identify the required manpower for carrying out scientific research:

  • Research necessitates expertise, i.e., the skill required to conduct investigation. It also entails the search for solutions to unsolved problems. Suitable resource person will be selected based on the requirements and through advertisements and appropriate interviews with stipulated norms of remunerations
  • Initiating new Centres of excellence:

  • The University provides the necessary support for establishment of new Centre of excellence in frontier areas of research that will be open to faculty, students, and industry personnel to conduct research. In order to maintain the University’s research reputation, the established centre focuses primarily on sponsored research. The centre’s will connect and strengthen the relationship with various government organizations and other significant institutions.
  • Formulating sponsored and internal research guidelines:

  • Faculty with Ph.D degree are encouraged to submit minimum one government funded project in a year.
  • The university will support the researchers with basic infrastructure required for performing the research through the internal funds or external funded research.
  • University departments are directed to approach funding schemes from agencies like as DST-FIST, SAP, CAS etc. for creating/strengthening the research labs.
  • Faculty are encouraged to identify inter-disciplinary research in their chosen field of research.
  • The faculty members are encouraged to find the collaborative mechanism with industries and corporate bodies to undertake funded research in emerging areas and industry relevant areas.
  • Innovative projects of faculty members are slated for patent filing on successful completion, suitable appreciation and remuneration to be provided to those faculty with patents.
  • Eminent and enterprising industry professionals have been invited to work on joint resource projects with university faculty.
  • Facilitate inter disciplinary research:

  • The University research policy encourages inter disciplinary and trans-disciplinary research in projects dedicated to nation building as well as projects of societal significance.
  • Publishing papers through high impact journals:

  • Researchers are encouraged to seek publication in high-impact journals, and encourage them to conduct high-quality research.
  • To create innovative ecosystem:

  • The university motivates the faculty to come up with unique novel ideas to develop business strategies. To facilitate such strategies, the existing Incubation center will work for establishing technology oriented and socioeconomic startup companies that will cater to the growth of local industrial requirements by providing solutions to socioeconomic issues.
  • Academic and industrial collaborations:

  • The university encourages collaborative research with academic experts and industrial organizations to share knowledge and resources, thereby creating new opportunities for all collaborators.
  • To ensure and verify the quality of research outputs through research advisory council:

      • The research advisory council is made up of the following members which thoroughly examines each research paper and provides the necessary suggestions for improvement. In addition, the young researchers are given the necessary guidance. The council organizes several training programmes and expert talks related to writing and publishing a research work, drafting a funded proposal, and providing information about funding agency call-for-proposals.
  • Incentives and awards for research excellence.

  • Research awards and publication rewards initiatives

DR M.G.R ERI recognizes the research carried out by its faculty members and research students by granting “Sir C.V. Raman Club Research Award policy” for publishing papers, contribution to h-index of the university through citations, funded projects, and patents. The awards are constituted to ensure the faculty to score marks in the performance appraisal system stipulated by UGC 2018. The awards are notified by the call for and obtained nominations through self-declaration form as enclosed below which is further subjected to scrutiny and verification. Finally the awards are given to meritorious researchers to motivate them.

  • Founder Chancellor Research Excellence Award

    • This award will be presented in University level Top achievements.
    • The faculty member ranked First in criteria (1 & 8 – Total No. of papers published in Journal &Conference), (1.1 & 8.1 No. of Journal & Conference Publications as First Author), (5 – Total H-Index value of published Journal),

(6 – Highest H-Index value of Published Journal) and over all contribution in all the fields will receive the top most Founder Chancellor Research Excellence Award.

  • President Award For Researcher Attainment

    • This award will be presented in University level Top achievements.
    • The faculty member ranked Second in criteria (1 & 8 – Total No. of papers published in Journal &Conference), (1.1 & 8.1 – No. of Journal & Conference Publications as First Author), (5 – Total H-Index value of published Journal), (6

- Highest H-Index value of Published Journal) and overall contribution in all the fields will receive the top most President Award For Researcher Excellence.

  • Sir. C.V. Raman Research Publication Premium Award

      • This award will be presented in Department level – Those who have highest and total H-Index value in reputed Journal will receive this award. Those who received award in category A01 & A02 are not eligible to participate in thisA03 category.
  • Dr. A.P.J. Abdul Kalam Research Publication Award

      • This award will be presented in Department level – Those who have more no. of papers in Journal &Conference in Scopus will receive this award. Those who received award in category A01, A02 & A03 are not eligible to participate in this category.
  • Thiruvalluvar Award for Literary

      • This award will be presented in University level Top achievements.
      • Faculty who top ranked in writing Books / Chapters / Monograph / Monogram / Authored will receive this award
  • Take Gurtej Sandho Patent Award

  • This award will be presented in University level Top achievements.
  • Faculty who top ranked in No. of Patents filed, No. of. Patent Journal published, No.of.Patents granted & Total Amount Generated through Patented Product
  • J.C. Bose Research Project Award

      • This award will be presented in University level Top achievements.
      • Faculty who has received the Funded Projects will eligible for this award.
      • Faculty who has procured more No.of Consultancy project.
      • Faculty who generated maximum fund through Consultancy Project.
  • Jorge. E. Hirsch Research Index Award

      • This award will be presented in University level Top achievements.
      • Faculty who have highest Author H-Index, Highest and total author citations in Scopus Indexed Journal will receive this award.
      • Author with highest H-Index in Google Scholar
      • Author with highest RG Score in Research Gate
  • Research Collaboration Award

  • This award will be presented in university level Top achievements.
  • Faculty who has publications in collaboration with other Industry/ College / University will deserve this award.
  • Research Contribution Certificate
  • This certificate will be presented to the member in the Dept., who did not receive the above award and have contribution in more than two criteria.
  • Financial assistance for journal publications

The publication rewards are given to qualified faculties and students by recognizing their contribution to the research.

  • The institute recognizes the research carried out by its faculty members and research students by granting “MGR Research Publication Reward Policy – V 2.0” for publishing papers, contribution to h-index of the university through citations, funded projects, and patents.
  • To encourage research scholars to publish in reputed journals, an incentive scheme entitled “MGR Research Publication Reward Policy – V 2.0” has been constituted. Under this scheme, scholars will get an incentive for each of their publications

 

  • Institutional fellowship for Ph.D. Scholars

  • This fellowship is only for candidates of full time Ph.D. programme in DR

M.G.R ERI.

  • Scholars applying for this fellowship must have to attend an interview with the constituted committee. Scholars who qualify in the interview will be offered a three-year stipend of Rs./- per month. Scholars with a valid GATE score will be supported with an extra amount of Rs. per month for a three- year period.
  • 15-50% fees concession for University faculty to do Ph.D in part time mode.
  • DR M.G.R ERI seed money to stimulate research ambience

  • A grant of the research seed money of Rs.2 Lakhs is given to the full-time faculty members of DR M.G.R ERI, who have submitted project proposals for funding and waiting for the sanction of grant.
  • The call for research proposals would be made available to all the faculties by Principal Director as per the availability of grants through APJ Abdul Kalam Centre for innovation and Entrepreneurship.
  • All proposals received would be evaluated for their quality by a committee headed by Principal Director R&D, Dean Sponsored Research and subject experts will be recommended for the sanction of SEED grant.
  • The Project period is one year from the date of sanction and is expected to be conducted by the faculty member himself or herself. Hence no manpower would be supported in the Grant.
  • It is expected that the grantee shall submit the report of the research along with supported publication to Principal Director R&D or Dean Sponsored Research.
  • Financial assistance for national / international research paper presentation

  • Conferences / Seminars / Workshops

    • Faculty members are encouraged with the financial assistance up to Rs…… per annum for attending Conferences / Seminars / Workshops within India.
    • Faculty members are financially supported up to Rs. /- per annum for attending Conferences abroad and the claim may be restricted to one per faculty in a year.
    • Faculty member are permitted to receive reimbursement only if he/she is a presenter /first author/ Invited speaker/orator provided he or she has not received any other funds for the same program. A faculty is not eligible for reimbursement, for just chairing a session or attending the conference.
  • For Workshops/Training:

    • Expenses can be reimbursed if it is conducted by a national association / national Institute / Industry / University and is supported by recommendations of the Head of the Department / Course Chairperson.

Revised and compiled by

Dean Sponsored Research

Checked by

Principal Director R&D

Approved by

Vice-Chancellor

CODE OF ETHICS AND CONDUCT FOR RESEARCH

The present document of research code of conduct states commitments and responsibilities of research practices in the institute. Hereby, the institute conveys the expectations of researchers, including their obligations to comply with this Code for the Responsible Conduct of Researchers in accordance with the institutional research policy.

  1. Scope:

This Code of Conduct provides guiding principles and a framework for the responsible conduct of research throughout the University, irrespective of how the research activities are funded. The Code applies to all staff (including technical and professional services staff) and students, as well  as visiting or emeritus researchers, associates, consultants and contractors undertaking research under the auspices of the University, using University’s facilities, on the University’s premises, or elsewhere on behalf of the University.

  1. Objectives for Researchers:
  • Upholding the highest standards of rigour and integrity in all aspects of research.
  • Ensuring that research is conducted according to appropriate ethical, legal and professional frameworks, obligations and standards.
  • Supporting a research environment that is underpinned by a culture of integrity and based on good governance, best practice and support for the development of researchers.
  • Using transparent, timely, robust and fair processes to deal with allegations of research misconduct should they arise.
  • Working together to strengthen the integrity of research.
  1. Institutional Responsibilities

The University is strongly committed to the principles of good research conduct, and to fostering a culture of research integrity to ensure that all research is conducted to the highest standards and in accordance with legal, ethical and safety requirements.

The University is responsible for:

  • Developing a comprehensive research governance framework through formulation of policies and procedures, oversight mechanisms, and a thorough ethical review system.
  • Providing appropriate training, development opportunities and mentoring to enable research staff to attain necessary skills for their role, and to support their future career development.
  • Ensuring that appropriate direction of research and supervision of researchers is provided.
  • Ensuring that robust management methods are in place to ensure awareness and application of the highest standards, as well as early identification of issues and preventative measures.
  • Providing appropriate infrastructure and support for good research data management.
  • Providing a clear and fair process for investigating, decision making and reporting on allegations of research misconduct.
  • Providing oversight through its committees and by senior leadership on activities and progress anticipated by this Code of Conduct.
  • Being open and transparent to its funders and the public about activities undertaken to support a culture of research integrity by the provision of a publicly accessible annual statement and applicable policies.
  1. Individual Responsibilities

All staff and students engaged in research carried out under the auspices of the University are required to maintain the highest standards of research integrity and ethical conduct. All researchers are responsible for familiarising themselves with this Code of Conduct and adhering to its provisions, as well as all related University regulations, policies and procedures, applicable legislation and any terms and conditions, codes of practice or guidelines issued by external funding or relevant professional bodies. Researchers must ensure that they have the necessary skills and experience to carry out their duties, and undertake training where necessary to ensure that their skills and knowledge is up to-date.

4.1 Collegiality

The University is a diverse and interdisciplinary organisation, the principle of effective and active collegiality aims to underline the University’s commitment to fostering a community built on trust and respect, and working together as one team towards achieving a shared vision. Members of staff are expected to support this principle by working collaboratively towards a common purpose, and accepting and sharing equitable responsibilities.

4.2 Equality and Diversity

The University highly values diversity and equality of opportunities, and is committed to creating and sustaining a positive, fair and mutually supportive working and learning environment for all staff and students. Researchers are expected to share this commitment and abide by the University’s policies and guidance on equality and diversity in every aspect of their work.

4.3 Leadership and Supervision

Members of the Executive Board and Deans have the responsibility to create, promote and maintain a sound research environment which encourages all research to be conducted to the highest standards of research integrity, governance and ethical practice.

The Principal Director (R&D) for Research has the prime responsibility for setting the strategy in relation to research and for fostering a culture of research integrity across the University. Deans, Associate Deans and Heads of Academic Units should take responsibility for ensuring that appropriate strategic direction of research and supervision is provided, including advice on matters of research integrity and conduct. 

Heads of Research Groups:

  • Are responsible for the overall research performance of the group, including the career development of its members, and fostering a culture of openness and research integrity.
  • Should be aware of their responsibilities and ensure that they have the necessary training, capacity and resources to carry out their role, and request support if required.
  • Are responsible for ensuring compliance with this Code, all legal and ethical standards and requirements, and obtaining appropriate approvals from all relevant bodies before commencing a research study.
  • Are accountable for the safety of others under their supervision and ensuring that risk assessments are completed prior to commencing research.
  • Are responsible for ensuring the safety, dignity, rights and welfare of all research participants, and for mitigating against or minimising risks in their research.
  • Should ensure that each research team member is qualified and competent to fulfil their role, and that researchers have undertaken relevant security checks (if applicable), and have adequate support, supervision and training.
  • Are accountable for ensuring that appropriate arrangements are in place to manage the research financial and other resources, and any arising Intellectual Property Rights (IPR).
  • Are responsible for supervising and checking the work of others in their group, and should undertake a regular review of progress.
  • Should ensure that where there are collaborations with external organisations, appropriate agreements are entered into.

4.4 Training and Mentorship

It is the University’s policy that all researchers receive appropriate training and development opportunities, as well as adequate supervision and assistance, to enable them to conduct research to the highest standards. The University strongly encourages career development and progression. The University also provides a range of training and development opportunities for researchers. All researchers should receive high quality supervision and guidance in accordance with this Code of Conduct, and all other relevant standards, policies and procedures. Dedicated mentoring should be offered on any particular area where researchers require help and assistance.

4.5 Conflicts of Interest

All researchers should be aware of and adhere to the University’s Conflicts of Interest Policy, as well as associated guidance and any external requirements relating to conflicts of interest disclosures published by funding or governing bodies. It is the responsibility of individual researchers to recognise situations and activities that might give rise to conflicts of interest (whether actual or potential, personal, financial, academic, institutional or otherwise), or the perception of conflicts, and to ensure that such conflicts are disclosed to the appropriate person, and either appropriately managed or avoided. Researchers should be also aware that some funders may have additional requirements for disclosing financial interests. These requirements are broader than the University’s Conflicts of Interest Policy and all individuals involved in a project will be required to complete an additional declaration form before the project can commence.

  1. Responsible Research Practice

5.1 Research Principles

All researchers are expected to consider the wider consequences of their work and to critically engage with the practical, ethical and intellectual challenges that are intrinsic to the conduct of high-quality research. It is the responsibility of all engaged in research to observe and promote the following principles which set out the standards and values relevant to research.

5.2 Research Funding

Researchers have a responsibility to familiarise themselves with the terms and conditions of any funding agreement (grant or contract and whether from public, government funding bodies, industry or other),to ensure that they fully understand the implications of those terms, and that they agree to, and accept these terms as the basis for their research. Once the funding has been accepted, researchers must ensure that they observe and fully comply with the terms and conditions of any grant or contract. Researchers must adhere to all Financial Regulations and Procedures including those related to purchasing or procurement of materials, equipment or other resources for research, the hiring of research project staff and expenses. Researchers must use and manage financial resources responsibly and sustainably and in accordance with the terms and conditions of the funding body and the University, and co-operate with any financial monitoring and audit. Any concerns, irregularities or events which can result in unforeseen financial consequences, should be reported to the Finance department as soon as they become apparent.


5.3 Research Design

Suitable research design should be used to structure the research, and to outline how the key parts of the research project will work together in addressing the fundamental research questions and objectives. The process of research design should examine all the potential risks and ethical issues, how data will be collected, what techniques and instruments will be used and how, and how records will be analysed. Sound research design and management is crucial to successful research implementation therefore researchers are encouraged to seek appropriate advice from more senior and experienced colleagues.

When designing a research project, researchers should ensure that the following requirements are observed:

  • The proposed research addresses pertinent question(s) and is designed either to add to existing knowledge of the subject in question, or to develop methods for research into it.
  • The research design is appropriate for the question(s) being asked and addresses the most important sources of bias.
  • A clear and detailed research plan or protocol is produced setting out the design and conduct of the study, including how records will be gathered, analysed and managed, and how and in what form relevant data will eventually be made available to others. Consideration should be given to how data may be reused in the future, including sharing it with collaborators, other researchers or through open access.
  • All necessary skills and experience will be available to conduct the proposed research within the research team, or through collaboration with specialists in relevant fields.
  • Sufficient resources meeting the relevant standards will be available to undertake the proposed research.
  • Progress will be monitored regularly and if necessary there should be an opportunity to refine the research design and/or methodology where justifiable. Any modifications should be clearly documented and recorded.
  • Where the research design has been approved by an ethical review or a regulatory body, researchers should ensure that any subsequent alterations to the design are subject to appropriate review and scrutiny.

5.4 Collaborative Working

Researchers should be mindful of the customary practices and procedures for the conduct of research adopted by organisations involved in collaborative working, and work to ensure compliance with common research standards and procedures. All parties should be clear about their respective roles and responsibilities, and agree uniform collaboration principles. In particular consensus should be reached on confidentiality, the provenance of intellectual ideas, and ownership and publication of research outputs, recognising that subject to legal and ethical requirements, roles and contributions may change during the lifespan of the research.

5.5 Research Ethics

The University aims to provide a competent, rigorous and independent process of ethical review, which is proportionate to the anticipated risks involved in a research project. Researchers should consider all ethical and regulatory issues before any research work commences, and ensure that they are fully aware of and comply with all ethical and legal obligations and guidelines as required by relevant stakeholders, including seeking ethical review, and approval and authorisation for research where appropriate. All researchers must be familiar with and observe at all times the University’s Ethics Policy, and should ensure that they act and conduct their research to the highest ethical standards. Research involving secondary data may require ethical review where there are substantial ethical considerations. Research and data collection, including recruitment of participants or fieldwork, must not commence until ethical approval is granted by the relevant Ethics Committee, the Institutional Review Board (IRB),or other relevant external body. If in doubt about the need for ethical review, researchers should contact the Institutional Ethics Committee.

5.6 Intellectual Property and Copyright

Intellectual property (IP) is the product of thought, creativity and intellectual effort. It is the University’s policy to encourage and facilitate the successful utilisation of IP to the benefit of the University, its researchers and as part of its contribution to society. All researchers are required to familiarise themselves with, and strictly observe the terms relating to IP and confidentiality in any sponsored research, grant, contract or collaboration agreement. Researchers are expected to respect IP created by others, use it only with appropriate permissions, and fully comply with all relevant IP licences. Researchers should ensure they keep lab note books and other records for evidencing the creation of new IP arising during their research.

5.7 Confidential Information

Researchers may be in receipt of confidential information from other researchers, collaborators and funders. Researchers need to ensure that they handle confidential and/or restricted information carefully and not use or disclose it to others without the consent of the party who owns the confidential information. Researchers must also ensure that they are aware of any confidentiality provisions applying to specific projects involving commercially sensitive data or Intellectual Property, and of possible obligations with respect of those provisions.

5.8 Publication and Authorship

All researchers are expected to publish and disseminate the results of their research in an open, honest, transparent and accurate manner, and via all appropriate media such as journal papers, books, reviews, software, data repository or conference proceedings. While both Intellectual Property rights regulations and the requirements of research contracts must be satisfied, only in the most exceptional circumstances of security or confidentiality should research findings be withheld from academic scrutiny, sharing or further use.

The University expects all the publications to conform to appropriate discipline specific professional standards, as well as following the examples of good practice as set out below:

  • In any publication, the authors must be able to identify their contribution to it, be familiar with its content, and accept personal responsibility for it.
  • In all aspects of research, the contributions of formal collaborators and all others who directly assist or indirectly support the research (including research students, research staff and professional services staff) should be properly acknowledged with their permission. Funders of research should be clearly acknowledged and any competing interests listed. The sequence in which authors are listed should be agreed by all authors, following disciplinary conventions or publishers’ requirements. Intentional failure to acknowledge the contributions of others is regarded as unprofessional conduct, and instances other than minor omissions will be treated as research misconduct.
  • Any person who has not made an intellectual, scholarly or practical contribution, and has not participated in a substantial way in conceiving, executing or interpreting at least part of the relevant research, should not be included as an author of the publication derived from that research (so called ‘honorary authorship’).
  • Researchers must clearly acknowledge and attribute all sources used in the research in line with their specific discipline citation and referencing convention.
  • A researcher who submits substantially similar work to more than one publisher should disclose that fact to the publishers at the time of submission.
  • All publications should include sufficient methodological information to allow other researchers to reproduce original procedures used.
  • Researchers have the responsibility to ensure that any inconsistencies or errors in their published material are rectified in a timely manner.
  • Researchers should observe any conditions set by funding or other bodies regarding the publication of their research and its findings, and all authors should declare any potential or actual conflicts of interest which may be financial, commercial, personal, academic or political

POLICY STATEMENT

The centre acts as a bond between MGR group of institutions and society, to provide better and effective services for the development of rural areas through various innovative initiatives. MGR ERI students including the engineering, arts, medical,dental, paramedicalcolleges under the guidance of the faculty, engage in social upliftment activities to foster rural community development through various projects and programs.

 

This policy for Extension activity involves identifying community needs and then partnering with local organizations and individuals to address them through awareness campaign, extending knowledge and other institutional resources to the community. Outreach program is a complete entanglement between the community and education Institution. Outreach activities develop learning and applying knowledge to studies, community services, a sense of responsibility toward the unreached community’s reflection and feedback on the experience to improve and sustain the process; and a partnership between communities

 

VISION:To improve the value of the life of rural people by meeting their rudimentary needs of the present without compromising the ability of the future generations through participative planning and implementation of sustainable practices and improving the quality of life and economic well-being of people living in the rural area.

 

MISSION:Our institution inculcates social value and responsibilities to the faculty members and students by imparting extension activities in the neighbourhood for holistic development of the society. Through extension and outreach programs, we sensitize the students to develop social values, widespread their responsibilities and knowledge in societal issues and problems by making them to involve with the community people.

Objectives:

 

  • There shall be a committee established exclusively for the University to be known as MGR ERI Extension and Outreach Committee that shall be the central organ for coordinating all University extension or outreach projects.
  • The members of the committee shall comprise the collegeprincipals, one representative from each of the academic unit,Head of the University Health Services. 
  • Every student mustparticipate in at least 2 outreach/ extension activities persemester.
  • Extension activities of each department will be planned sufficiently early and included in the annual plan of the department
  • The department involved in maximum number of activities for that semester will be appreciated with incentives . 
  • Every department must adopt a school or village and enhance the livelihood of the students or people from that community.
  • Sensitize students about the socio-economic realities.
  • Design programmes for the protection and conservation of Environment
  • Help local governments to improve their quality of governance.

 

Extension Works:

 

  • Adoption of schools/ villages for holistic development.
  • Agriculture and allied activities to promote organic farming.
  • Clean water bodies (rivers) for efficient water management.
  • Entrepreneurial development activities.
  • Skill Development and Women Empowerment.
  • Youth development activities.
  • Promotion of health and sanitation in rural areas.
  • Infrastructure development and environmental enhancement in Government schools.
  • Livelihood development activities linked to economic development.
  • Credit linkage to Tribal Farmers for holistic development.
  • Digital literacy campaign.
  • Financial literacy promotion.
  • Energy conservation 
  • Afforestation in public places
  • Gender issue awareness

 

INCENTIVES

Incentives described below subjected to the decisions by the management. Departments will be allotted credit points according to the range of activities they implement under this scheme. A total of 100 credit points per department will be given based on their performance. This will be calculated semester-wise.

 

S. No

Description

Credit points

1

100% participation of students from individual department

10

2

Each student must be a part of minimum 2 activities

20

3

Every faculty from department should participate in 1 activity

10

4

Each department must provide services to a village or schoolto exhibit a difference (Consecutively every semester the progress should be maintained)

20

5

Documentation of every activity (Report, Photo, attendance)

20

6

Strength/ number of participants involved from the community 

10

7

Awards and recognition received for Extension Activities from

Government /recognized bodies

10

 

Total

100

Outcome indicators

 

The outreach programs developed and enhanced the students’ academic skills, leadership qualities, self-confidence, communication skills, managerial skills, and responsibilities toward the rural community.

 

  • Gaining a sense of community,
  • Perceived control (believing you can make change in your life),
  • Perceived control at community level (believing you can make change in your community),
  • Critical awareness of the world around you (realizing how you are connected to others and how larger societal structures impact you),
  • Taking action for change.

 



 
 
   
 
 

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